WA ST Dept of Licensing Transportation Benefit District Disclosure

Revised 07-25-2014 ATTACHMENT A GENERAL TERMS AND CONDITIONS THEREFORE, IT IS MUTUALLY AGREED THAT: 1. DEFINITIONS As used throughout this Contract the following terms shall have the meanings set forth below: a. Administrative and Collection Expenses means direct and indirect costs associated with the collection of the TBD fees, including but not limited to information technology services to implement and support the collection of TBD fees; accounting for and payment of fees to the TBD's; Contract administration; and management analysis as well as other incidental administrative overhead, and includes the costs associated with optional access to the Internet Vehicle Information Processing System (IVIPS). Does not include record inquiries by TBD (under IVIPS Contract). b. Authorized user means TBD officers, and employees, or any other authorized agent or official of the TBD. c. Billing cycle means the annual vehicle registration renewal. d. Direct Cost shall include, but is not limited to, all operating, equipment and personnel costs used to furnish the information, reruns and/or additional data runs, costs materials and data integrity costs directly related to the monthly production and maintenance of these data files. e. District means all the territory within the boundaries of the TBD's jurisdiction establishing the district. f. DOL File means the data file received from DOR used by DOL as the primary GIS data source to assess TBD fees. g. DOR means Department of Revenue. h. GIS means the Department of Revenue/Geographical Information System data. i. Indirect Cost shall include, but is not limited to, auditing, answering complaints, correspondence, administrative overhead, building rents, related utilities, and other expenses identified as indirect costs by the Director of DOL. j. Location code means the four digit number that corresponds to a TBD jurisdiction that is used by DOL when assessing the TBD fee. The four digit number is derived from DOR's sales and use tax location code information. k. Next billing cycle means the billing cycle that occurs during the 12th month following the current billing cycle. For example, if a renewal is sent for a due date in the month of January 2014, the next billing cycle will be January 2015. I. Subcontractor means a person or entity not in the employment of the TBD named in this Contract, but who is performing all or part of those services outlined in this Contract under a separate Contract with the TBD. The terms "subcontractor"and"subcontractors"mean subcontractor(s) in any tier. 2. STATEMENT OF WORK The parties to this Contract shall furnish the necessary personnel, equipment, material and/or service(s)and otherwise do all things necessary for or incidental to the exchange of data as set forth in the Attachment B Statement of Work, Attachment C Vehicles Subject to RCW 82.80.140 and Attachment D Vehicles Not Subject to RCW 82.80.140 that are attached and incorporated by reference. 3. PERIOD OF PERFORMANCE Subject to its other provisions, this Contract is subject to review as necessary to review applicable law changes that affect this Contract and the provision herein, or as is otherwise required herein. 4. FEE COLLECTION Fee collection may not be sooner than six(6) months from the signed and dated Ordinance or Resolution creating the TBD fee. 4.1.PAYMENT/REIMBURSEMENT a. DOL shall deduct a percentage amount, as provided in RCW 82.80.140, of one percent(1%) of the twenty dollar($20.00)fee collected for administration and collection expenses incurred. b. DOL shall automatically deduct one percent 1% at the time of each transaction. c. DOL shall certify the release of the proceeds to the state treasurer, and the state treasurer shall distribute the proceeds to the TBD on a monthly basis depending upon their disbursement schedule. d. The one percent(1%)fee is a maximum permitted by statute and is based upon the costs associated with the administration and collection expenses for the TBD. 5. RECORDS AND DOCUMENTS The parties to this Contract shall each maintain books, records, documents and other evidence,which sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the service(s)described herein. These records shall be subject to inspection, review or audit by authorized personnel of either party,the Office of the State Auditor, and other government officials so authorized by law for the period such records are required to be retained according to the Washington State Retention Schedule. File Name:K5155 Attachment A,General Terms And Conditions Page 2 of 7