Alla Allen 10/30/2019 - Laserfiche WebLink

EXHIBIT A SCOPE OF WORK General Requirements 1. CONTACT. Work with your primary Point of Contact Eric Wollan(425)257-7082. for any program questions,changes,accidents or needs.In the event your primary Point of Contact is not available,your secondary Point of Contact is Bob Dvorak(425)257-8780. 2. ACCIDENTS.All injuries,regardless of apparent severity are to be reported immediately.Accident reports are to be completed by Service Provider and recreation staff based on information taken by Service Provider. Service Provider will work with their point of contact in any accident. 3. ATTENDANCE.All Service Providers are required to maintain an attendance log for all services provided at the Carl Gipson Senior Center.Class attendance will be maintained by the Service Provider. 4. COMPENSATION. Service Provider will bill the Senior Center at the end of each month. Service Provider will not be compensated for classes that have been refunded or credited back to a patron.Any overpayments to Service Provider may be deducted from future invoices. 5. CANCELLATIONS. Service Providers are not to make decisions regarding appointment changes, cancellations,etc.,without approval from the program coordinator.If Service Providers needs to cancel appointments,please call the Point of Contact. If the supervisor is not available,please call the staff counter at the Carl Gipson Senior Center. 6. SUBSTITUTE PROVIDERS. It is the responsibility of the Service Provider to complete the scope of work as outlined in this contract-which may include providing a replacement provider that meets all stated qualifications. In the event that the Service Provider is unable to teach classes on a scheduled day,the Point of Contact for the City of Everett will make the decision whether(1)the Service Provider must call and reschedule all classes or(2)the Service Provider must provide a trained substitute at cost.The City reserves the right to retain all revenue for any class dates where the City provided the substitute instructor. 7. PROMOTIONS. Service Providers may be asked to assist in the promotion of their programs once or twice a year through class demonstration,exhibitions or other forms of public relations. Service Provider will not be compensated by the City for their time. 8. TELEPHONE USE.City telephones are not to be used for personal calls during class time.Personal use of the phones is limited to emergencies or class-related urgent needs. 9. CLERICAL ASSISTANCE. Service Providers who need clerical assistance(i.e.mailing,copying,or phone calling)from the office staff must submit the request to the Point of Contact at least one week prior to your due date. 10. CHILD CARE.Children of Service Providers are not allowed to be present in the area of instruction. In addition,they are not allowed to remain in any other area of the building. It is the responsibility of the Service Provider to arrange adequate child care. 11. NAME TAGS.Name tags will be worn to identify yourself.You may request a Senior Center name tag from your point of contact. 12. PAYMENT.A signed invoice from Service Provider is needed to process payment.All services for a calendar year must be invoiced no later than January 5th of the next calendar year. 13. MANDATORY MEETINGS/TRAININGS.At the City's request, Service Provider shall attend up to 8 hours per year of mandatory City meetings,trainings,workshops,and planning promotional activities. Service Provider will not be compensated by the City for these 8 hours per year. 14. PURCHASES.All purchases made for yoga must be made by your Point of Contact with their city purchase card. 15. SPECIAL NEEDS. If you have any special audio/video needs(i.e.TV/VCR, overhead, slide projector,etc.) please notify your Point of Contact at least three days in advance of your class.Also,please make clear arrangements regarding delivery,pick-up and return of all equipment. 16. FACILITY HOUSEKEEPING/ACCESS—Senior Center Premises.All Service Providers are requested to set up and take down any tables,chairs and equipment that may be used(unless prior arrangements have been made). ❑ Facility must be returned to original condition. Facility Access: Service Providers may be provided access by a Senior Center staff member. Any keys checked out to a Service Provider must be returned prior to payment for last class offered. 17. SELLING MERCHANDISE. Any request to sell merchandise at the class must be made in writing and pre- approved by the Point of Contact.Merchandise must be a service supply or class related material. Page 12 (Form Approved by City Attorney's Office January 7,2010,updated August 16,2019)