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a. The total cost of the project (total project cost) for the purposes of this Agreement is
<br /> $100,000.00 dollars; PROVIDED that, if the total cost of the project when completed, or
<br /> when this Agreement is terminated, is actually less than this stated total cost, the actual
<br /> cost shall be substituted herein.
<br /> b. The value of the local match contributions by the SUBRECIPIENT to the project shall be
<br /> $25,000.00 dollars, constituting 25 percent, at minimum, of the total project cost. The
<br /> SUBRECIPIENT's local match contributions may be cash or in-kind, must be from a non-
<br /> federal source, must be reasonable, allowable and allocable, and must comply with all
<br /> Federal requirements and regulations.
<br /> c. When the DEPARTMENT enters into an agreement with the Federal Emergency
<br /> Management Agency (FEMA) to contribute federal funds to this project, that federal
<br /> contribution will be no more than $75,000.00 dollars, constituting 75 percent, at
<br /> minimum, of the total project cost, or the allowable federal percentage of the total project
<br /> cost, whichever is less.
<br /> d. The DEPARTMENT shall not be obligated to pay any amount beyond that being
<br /> contributed by FEMA as set out in Subsection c above, unless that additional amount
<br /> has been approved in advance by both the DEPARTMENT and SUBRECIPIENT and is
<br /> incorporated by written amendment into this Agreement.
<br /> e. A written amendment will be required if the SUBRECIPIENT expects cumulative
<br /> transfers between project budgets, as identified in the Project Budget (Attachment 5)
<br /> and Statement of Work and/or Description of Project (Attachment 3), to exceed 10% of
<br /> the Grant Agreement Amount. Any changes to project budgets other than in compliance
<br /> with this paragraph will not be reimbursed.
<br /> f. The funding for this project is provided by FEMA grant award. The award letter from
<br /> FEMA is dated August 11, 2016, and is incorporated in and made a part of this
<br /> Agreement as Attachment 6.
<br /> 3. GRANT AGREEMENT PERIOD
<br /> Activities payable under this Agreement and to be performed by the SUBRECIPIENT under this
<br /> Agreement shall only be those after the obligation of federal funds on May 29, 2015 and shall
<br /> terminate on October 30, 2019. This period shall be referred to herein as the Agreement
<br /> Period and/or Period of Performance, unless expressly stated otherwise. Costs incurred during
<br /> the Agreement Period shall include pre-award costs authorized in writing by FEMA as well as
<br /> eligible costs incurred after the effective date of the Agreement Period and before termination.
<br /> a. The SUBRECIPIENT shall complete the project as described in the FEMA approved
<br /> project application WA-2015-005 incorporated and made a part of this Agreement as
<br /> Attachment 7, and as described in Attachments 3, 4 and 5. In the event of extenuating
<br /> circumstances, the SUBRECIPIENT may request, in writing, that the DEPARTMENT
<br /> extend the deadline for Agreement completion.
<br /> The DEPARTMENT may, in its sole discretion, extend the deadline only by written
<br /> amendment to this Agreement and contingent upon FEMA approval.
<br /> b. No expenditure made, or obligation incurred, before or after the Agreement Period shall
<br /> be eligible, in whole or in part, for grant funds with the exception of pre-award costs
<br /> authorized in writing by FEMA. In addition to any other remedy the DEPARTMENT may
<br /> have under this Agreement, the amounts set out in Article II, section A,2. Project
<br /> Funding, above, may be reduced by the Department in its sole discretion to exclude any
<br /> such expenditure from participation.
<br /> c. Failure to complete the project in a timely manner, as outlined in Attachment 4, is a
<br /> material breach of this Agreement for which the DEPARTMENT is entitled to termination
<br /> or suspension under Attachment 2, section A.35.
<br /> 4. PROJECT PAYMENT(s)
<br /> 15PDM Page 3 of 50 City of Everett Office of Emergency Management, E19-216
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