2013/05/01 Council Agenda Packet

EVERETT CITY COUNCIL AGENDA ITEM COVER SHEET 4 PROJECT TITLE: An Ordinance creating a Briefing COUNCIL BILL# 03 i3okc--vg special improvement project Proposed Action Originating Department Parks entitled"Bayside Park Phase 2 Consent Contact Person Paul Kaftanski Improvements Project,"Fund Action Phone Number 425-257-8335 354,Program 031,to 5/01 First Reading FOR AGENDA OF May 1,2013 accumulate all costs for the 5/08 Second Reading improvement project and 5/15 Third Reading Initialed by: repealing Ordinance 3223-11 Public Hearing Department Head Budget Advisory CAA Council President ,, Location Preceding Action Attachments Department(s)Approval Bayside Park Adoption of Ordinance Proposed Ordinance Admin,Parks,Legal 1201 23rd Street No. 3223-11, 6/1/11 Amount Budgeted $315,000.00 Fund 354,Program 031 Expenditure Required $395,000.00 Account Number(s):Fund 354,Program 031 Budget Remaining $24,113.91 L Additional Required $80,000.00 Fund 354,Program 031 DETAILED SUMMARY STATEMENT: The Bayside Park Phase 2 Improvements Project is a renovation of a neighborhood park which consists, in part, of a new pathway system,improved site accessibility,an irrigation system and lighting. In 2006, Council approved Ordinance No.2905-06 which allocated$200,000 for the project. Those funds were expended on site development,the initial pathway system including grading and curbing,the irrigation system and site landscaping. In 2011,Council approved Ordinance No. 3223-11 which added$115,000 to the project. This was to complete the accessible concrete sidewalk, galvanized steel railings,cobblestone gutters, concrete stairs, gravel paths,a picnic table,pedestrian path lighting and the reconfiguration of a twenty-foot section of a rockery wall. A contract was awarded for this work in 2011 in the amount of$93,000,plus sales tax. The contractor failed-to-perform and"walked-away"from-the project in 2012,which resulted in contract - termination. At that time,the City tendered a claim to the surety that issued the contractor's performance bond. The surety has agreed that, once a new contractor is in place to complete the project,the surety will reimburse the City for project costs up to approximately$76,000,which is the remaining value of the performance bond. (Some of the$93,000 original bond value has been already used to pay subcontractors and suppliers.) The proposed funding ordinance recognizes the additional expense required to complete the project and also the expected funding from the surety to complete the project. RECOIVIlVIENDATION(Exact action requested of Council): Adopt an Ordinance creating a special improvement project entitled"Bayside Park Phase 2 Improvements Project,"Fund 354,Program 031,to accumulate all costs for the improvement project and repealing Ordinance No. 3223-11. 9