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VII. General Budget Provisions <br /> The Subrecipient agrees to the following provisions in satisfying the terms and conditions of this <br /> Agreement: <br /> A. Payment and Disbursements. Disbursements by the City from this contract/grant award shall be <br /> on a reimbursement basis covering actual expenditures by the Subrecipient or obligation of the <br /> Subrecipient currently due and owing, but not paid. Disbursements shall be limited to allowable <br /> costs and so shall be made upon the occurrence of both of the following, in addition to any other <br /> conditions contained herein or in the special conditions: <br /> 1. Receipt by the City of a written reimbursement request supported by copies of vouchers, <br /> invoices, salary and wage summaries, and other acceptable or other acceptable <br /> documentation; and <br /> 2. Determination by the City that the expenditures or obligations for which reimbursement is <br /> sought constitute allowable costs under Federal law and come within the Project Budget. <br /> B. No payment shall be made for any service rendered by the Subrecipient except for services <br /> within the scope of a category set forth in the budget in Exhibit"C" of this Agreement, and all <br /> funds received must be used for service as identified in Exhibit"A"of this Agreement. <br /> C. <br /> 1. The Subrecipient shall submit to the City a written request for approval of budget revision <br /> when a proposed revision would result in an increase or decrease of twenty percent (20%) or <br /> more in an approved budget subject category. Written budget revision approval must be <br /> received by the Subrecipient prior to the Subrecipient incurring any expenditures against the <br /> revised budget sub-object categories. <br /> 2. When the revision of the Subrecipient budget does not exceed twenty percent (20%)of an <br /> approved budget sub-object category,the Subrecipient must submit a revised budget to the <br /> City prior to the submittal of claims against the budget. <br /> VIII. Billing Procedures <br /> A. The Subrecipient shall submit no fewer than quarterly written claims for reimbursement of <br /> services performed under this Agreement in the manner prescribed in Section VII above, and as <br /> prescribed by the City. <br /> B. Claims for reimbursement by the Subrecipient shall be submitted to the City by the 10th day of <br /> each month or quarter following the month or quarter during which the services were provided. <br /> All claims will be submitted to: Kembra Landry, Department of Planning and Community <br />