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2. <br /> • Provide funding rates for renewal year for active employees, retirees, and COBRA <br /> participants no later than July 1st of each plan year. <br /> • Prepare Requests for Proposals (RFP's) for City benefit plans and for stop-loss coverage. <br /> This includes evaluating the responses and recommending changes to the City based on <br /> the RFP findings. <br /> D. Proposer Questions <br /> 1. Upon release of this Request for Proposals (RFP), all communications concerning this <br /> acquisition must be directed to the RFP Coordinator listed below: <br /> Clark Langstraat, C.P.M. <br /> City of Everett, Purchasing Manager <br /> 3200 Cedar Street <br /> Everett WA 98201 <br /> Phone: (425) 257-8901 <br /> Fax: (425) 257-8864 <br /> clangstraa@ci.everett.wa.us <br /> Unauthorized contact regarding this REP with other City of Everett employees may <br /> result in disqualification. Any oral communications will be considered unofficial and <br /> non-binding by the City of Everett. Proposers should rely only on written statements <br /> issued by the RFP Coordinator. <br /> 2. All questions related to errors, conflicts or inadequate information in the REP must be <br /> submitted in writing to the REP Coordinator named above. Questions of this nature <br /> must be received a minimum of one week in advance of the scheduled deadline for <br /> receipt of proposals. A list of questions and answers will be provided only by request. <br /> Requests may be made to the REP Coordinator. <br /> 3. The responsibility for determining and obtaining the full extent of all information <br /> needed to respond to the Request for Proposals (REP) rests with the proposer. <br /> Submission of a proposal constitutes acceptance of the procedures, evaluation <br /> criteria, and other instruction of this REP. Proposers are responsible for checking the <br /> City of Everett website for the issuance of any addenda prior to submitting a proposal. <br /> The website address is: http://www.ci.everett.wa.us. <br /> E. Preliminary Timeline <br /> ■ Request for Proposals Issued — August XX, 2013 <br /> • Proposals Due, Public Opening — 2:00 p.m., September XX, 2013 <br /> • Execute Contracts and Notice to Proceed — on or before Xber XX, 2013 <br /> The City reserves the right to change any or all of the dates above. <br /> II. GENERAL CONDITIONS <br /> A. Proposal Response Date and Location <br /> The City Clerk must receive the firm's proposal, in its entirety, not later than 2:00 p.m., Pacific <br /> Time in Everett, Washington, on September XX, 2013 Proposals arriving after the deadline will <br /> 16 6 <br /> DRAFT 5 of 16 <br />