ARC of Snohomish County 12/31/2019

A. Payment and Disbursements. Disbursements by the City from this contract/grant award shall be on a reimbursement basis covering actual expenditures by the Subrecipient or obligation of the Subrecipient currently due and owing, but not paid. Disbursements shall be limited to allowable costs and so shall be made upon the occurrence of both of the following, in addition to any other conditions contained herein or in the special conditions: 1. Receipt by the City of a written reimbursement request supported by copies of vouchers, invoices, salary and wage summaries, and other acceptable or other acceptable documentation; and 2. Determination by the City that the expenditures or obligations for which reimbursement is sought constitute allowable costs under Federal law and come within the Project Budget. B. No payment shall be made for any service rendered by the Subrecipient except for services within the scope of a category set forth in the budget in Exhibit "C" of this Agreement, and all funds received must be used for service as identified in Exhibit "A" of this Agreement. C. 1. The Subrecipient shall submit to the City a written request for approval of budget revision when a proposed revision would result in an increase or decrease of twenty percent (20%) or more in an approved budget subject category. Written budget revision approval must be received by the Subrecipient prior to the Subrecipient incurring any expenditures against the revised budget sub-object categories. 2. When the revision of the Subrecipient budget does not exceed twenty percent (20%) of an approved budget sub-object category, the Subrecipient must submit a revised budget to the City prior to the submittal of claims against the budget. VIII. Billing Procedures A. The Subrecipient shall submit no fewer than quarterly written claims for reimbursement of services performed under this Agreement in the manner prescribed in Section VII above, and as prescribed by the City. B. Claims for reimbursement by the Subrecipient shall be submitted to the City by the 10th day of each month or quarter following the month or quarter during which the services were provided. All claims will be submitted to: Kembra Landry, Department of Planning and Community Development, 2930 Wetmore Ave., Suite 8A, Everett, WA 98201, unless otherwise directed by the City. Claims must be in the format acceptable to the City of Everett. Exhibit "D" shall be used for all reimbursement requests under this agreement.