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E <br /> EVERAETT <br /> uthorize Award of Request for Proposal#2019-097 Tree Evaluation to Gray Owl Services Inc. <br /> project title: and Tree Trimming, and Removal Service to Mike's Affordable Tree Service and Gray Owl Services <br /> Inc. <br /> City Council Agenda Item Cover Sheet <br /> Council Bill# Request for Proposal 2019-097 Tree Evaluation,Trimming, and Removal <br /> Project: Service <br /> Partner/Supplier : Multiple <br /> Agenda dates requested: <br /> January 8,2020 Location: City wide <br /> Preceding action: Authorized Released of Request for Proposal-October 9,2019 <br /> Briefing . <br /> Proposed action Fund: Multiple <br /> Consent X <br /> Action <br /> Ordinance <br /> Public hearing Fiscal summary statement: <br /> Yes X No Funds are paid on as needed basis from various accounts. The primary users of this <br /> contract are Public Works and Parks&Community Services. The anticipated cost is <br /> Budget amendment: approximately$125,000 annually. <br /> Yes X No <br /> Project summary statement: <br /> PowerPoint <br /> presentation: The City regularly uses tree evaluation,trimming,and removal services for work on City <br /> Yes X No property that involves trees that are considered threats or hazards.The existing contract <br /> Attachments: for these services expires in January 2020. <br /> RFP 2019-097 Evaluation The solicitation was sent to sixteen suppliers, posted on the City website, and advertised <br /> Summary in the Everett Herald. Responses were received and evaluated as shown on the attached <br /> Department(s)involved: evaluation summary. <br /> Purchasing, Public Works, Tree Evaluation Services-Staff is recommending awarding to Gray Owl Services Inc. <br /> &Parks <br /> Contact person: Tree Trimming and Removal Services-Staff is recommending awarding a primary <br /> Theresa Bauccio-Teschlog contract to Mike's Affordable Tree Service and a secondary and alternate contract to <br /> Gray Owl Services Inc. Awarding multiple contracts allows the City to use the most cost- <br /> Phone number: effective contract for each specific project, while considering price and availability. <br /> (425)257-8901 <br /> Email: <br /> tbauccio@everettwa.gov <br /> Initialed by: <br /> Department head <br /> Recommendation (exact action requested of Council): <br /> Authorize Award of Request for Proposal #2019-097 for Tree Evaluation Services <br /> dministr. i7 to Gray Owl Services Inc. and Tree Trimming and Removal Service to Mike's <br /> Affordable Tree Service and Gray Owl Services Inc.for one year,with additional four- <br /> counci15resident one-year terms for approximately$125,000.00. annually. <br /> 13 <br />