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ICMA-RC 1/8/2020
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ICMA-RC 1/8/2020
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Last modified
1/16/2020 9:44:32 AM
Creation date
1/16/2020 9:44:10 AM
Metadata
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Template:
Contracts
Contractor's Name
ICMA-RC
Approval Date
1/8/2020
Council Approval Date
1/8/2020
Department
Human Resources
Department Project Manager
Kandy Bartlett
Subject / Project Title
Restated and Amended Administrative Services
Tracking Number
0002163
Total Compensation
$0.00
Contract Type
Agreement
Contract Subtype
Professional Services
Retention Period
6 Years Then Destroy
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Plan number 301333 <br /> AGREEMENTS <br /> 1. Appointment of ICMA-RC <br /> Employer hereby appoints ICMA-RC as Administrator of the Plan to perform all <br /> nondiscretionary functions necessary for the administration of the Plan. The functions to <br /> be performed by ICMA-RC shall be those set forth in Exhibit A to this Agreement. <br /> 2. Adoption of Trust <br /> Employer has adopted the Declaration of Trust of VantageTrust Company and agrees to <br /> the commingled investment of assets of the Plan within VantageTrust.Employer agrees <br /> that the investment,management, and distribution of amounts deposited in VantageTrust <br /> shall be subject to the Declaration of Trust,as it may be amended from time to time and <br /> shall also be subject to terms and conditions set forth in disclosure documents(such as <br /> the VT Disclosures or Employer Bulletins)as those terms and conditions may be adjusted <br /> from time to time. <br /> 3. Employer Duty to Furnish Information <br /> Employer agrees to furnish to ICMA-RC on a timely basis such information as is <br /> necessary for ICMA-RC to carry out its responsibilities as Administrator of the Plan, <br /> including information needed to allocate individual participant accounts to Funds in <br /> VantageTrust, and information as to the employment status of participants, and <br /> participant ages, addresses, and other identifying information(including tax identification <br /> numbers). Employer also agrees that it will notify ICMA-RC in a timely manner <br /> regarding changes in staff as it relates to various roles. Such notification is to be <br /> completed through the online EZLink employer contact options. ICMA-RC shall be <br /> entitled to rely upon the accuracy of any information that is furnished to it by a <br /> responsible official of the Employer or any information relating to an individual <br /> participant or beneficiary that is furnished by such participant or beneficiary,and ICMA- <br /> RC shall not be responsible for any error arising from its reliance on such information. <br /> ICMA-RC will provide reports, statements and account information to the Employer <br /> through EZLink,the online plan administrative tool. <br /> Employer is required to send in contributions through EZLink,the online plan <br /> administration tool provided by ICMA-RC. Alternative electronic methods may be <br /> allowed but must be approved by ICMA-RC for use. Contributions may not be sent <br /> through paper submittal documents. <br /> To the extent Employer selects third-party funds that do not have fund profile <br /> information provided to ICMA-RC through our electronic data feeds from external <br /> sources (such as Morningstar) or third-party fund providers, the Employer is responsible <br /> for providing to ICMA-RC timely fund investment updates for disclosure to Plan <br /> participants. Such updates may be provided to ICMA-RC through the Employer's <br /> investment consultant or other designated representative. <br /> 2 of 13 <br />
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