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11 <br /> v. Names of officers performing patrols paid with these funds. <br /> b. A-19 Invoice Vouchers requesting reimbursement must be received and date stamped at <br /> State Parks by the following dates. The timely submission of reimbursement requests <br /> allows proper time for the processing of payments. A-19's submitted after these dates will <br /> not be accepted, but may, at our discretion, be processed only when State Parks has been <br /> contacted in advance of due date. <br /> i. For the period April-May-June(2nd quarter): by July 15`n <br /> For the period July-August-September(3rd quarter): by October 15`n <br /> ii. Invoices for reimbursement(foiin A-19)may be submitted monthly or quarterly. <br /> c. Unforeseen Circumstances: If, during any quarter, an agency is unable to meet the <br /> requirements of the grant (i.e. unable to meet the targeted number of enforcement hours or <br /> vessel inspections) it should submit a letter, signed by the police chief or sheriff, along <br /> with the reimbursement request explaining the reasons and mitigating circumstances. In <br /> extreme cases, State Parks may request these applicants to submit a plan within 30 days of <br /> the end of the quarter that describes steps the applicant will take to meet minimum <br /> requirements. In these cases, reimbursement requests may be deferred until the plan is <br /> received and approved by State Parks. <br /> d. Grantees are required to maintain records of all allowable expenditures for which grant <br /> dollars were spent and must make these records available to State Parks for review upon <br /> request. Expenditure records may include but are not limited to receipts, invoices, and <br /> timesheets. These records must be maintained for six years following the completion of the <br /> grant. <br /> Allowable Expenditures <br /> Grant funds may be used only for activities under WAC 352-65-040,the ten elements necessary to <br /> accomplish the Recreational Boating Safety(RBS)mission.If it is unclear if an expense meets these <br /> criteria, contact State Parks at(360) 902-8845 or sherri.sweeney(a,oarks.wa.gov to discuss the item before <br /> proceeding. Grant funds may not be used for indirect costs. <br /> Allowable expenses include but are not limited to: <br /> 1. RBS SALARIES: <br /> Salaries, benefits,and wages for officers who have completed state RBS training and conduct on- <br /> water law enforcement hours for patrol,to maintain existing staff levels,increase patrol time <br /> above the current required minimum level, or for over-time patrol hours. Grant funds for <br /> reimbursement of officer salaries are only for those officers who have completed State Parks <br /> Recreational Boating Safety Basic Marine Law Enforcement training per WAC 352-65. <br /> Grant funds cannot be used for indirect costs. <br /> CHANGED FOR 2014: Grant reimbursement includes salaries for a second officer, who by <br /> agency policy is required to be on a patrol vessel for officer safety, provided the officer has <br /> completed state RBS training. <br /> 7 <br /> 78 <br />