2014/07/30 Council Agenda Packet

MEETINGS Section 6.01 Board Meetings. The Board by resolution may determine a schedule for regular meetings. The first special meeting of the Board shall be on July 30,2014. Subsequent Special Board meetings shall be held from time to time as determined necessary by a majority of the Board or Board President. Section 6.02 Board Quorum and Concurrence. A quorum to commence a Board meeting shall be no fewer than four(4)members.The Bylaws of the District may prescribe Board quorum restrictions that equal or exceed the quorum restrictions imposed in this Section. Board members present at a duly convened meeting may continue to transact business notwithstanding the withdrawal of enough members to leave less than a quorum;provided, any action shall be approved by at least three(3)members.Board concurrence may be obtained at any regular or special meeting by an affirmative vote of a majority of the Board members voting on the issue;provided that such majority shall include not less than four(4) votes.Final action of the Board with respect to the following action shall require the affirmative vote of four(4)members: (a)Adoption of an annual plan for services; (b)Levy of any tax,charge or fee; (c)Adoption of the material change policy; or (d)Any response to a material change. Voting by proxy shall not be permitted. Electronic meetings or participation are authorized so long as the meeting, notice and opportunity for public participation comply with state law. Section 6.03 Open Public Meetings.Notice of meetings shall be given in a manner consistent with the Open Public Meetings Act, Chapter 42.30 RCW. The District shall define in its Bylaws the opportunity for public comment to be permitted at Board meetings. Section 6.04 Minutes. Copies of the minutes of all regular or special meetings of the Board shall be available to any person or organization that requests them as required by State law. The minutes of all Board meetings shall include a record of individual votes on all matters requiring Board concurrence. Section 6.05 Material Change Policy and Annual Report. The Board shall develop a material change policy to address major Plan changes that affect project delivery or the ability to finance the adopted Plan.At the date of adoption of a plan to execute the functions of the District, the Board shall adopt a material change plan which addresses material changes to cost,scope, and schedule, the level of change that will require Board involvement and how the Board will address those changes. At a minimum, in the event that a transportation improvement cost exceeds its original cost estimate by more than twenty percent (20%) as identified in the District's original finance plan, the governing body shall hold a public hearing • to solicit comment from the public regarding how the cost change should be resolved. In • 43