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<br /> Activities payable under this Grant Agreement and to be performed by the Sub-Grantee
<br /> under this Grant Agreement shall only be those after the obligation of federal funds on June
<br /> 26, 2014 and shall terminate on September 25, 2017 This period shall be referred to herein
<br /> as the Grant Agreement Period and/or Period of Performance, unless expressly stated
<br /> otherwise. Costs incurred during the Grant Agreement Period shall include pre-award costs
<br /> authorized in writing by FEMA as well as eligible costs incurred after the effective date of the
<br /> Grant Agreement Period and before termination.
<br /> a. The Sub-Grantee shall complete the project as described in the FEMA approved project
<br /> application FEMA-DR-4083-05-R, incorporated in and made a part of this Agreement by
<br /> reference, and as described in Attachments#4, #5 and#6. In the event of extenuating
<br /> circumstances,the Sub-Grantee may request, in writing, that the Department extend the
<br /> deadline for Grant Agreement completion. The Department may, in its sole discretion,
<br /> extend the deadline only by written amendment to this Agreement.
<br /> b. No expenditure made, or obligation incurred, before or after the Grant Agreement Period
<br /> shall be eligible, in whole or in part,for grant funds with the exception of pre-award costs
<br /> authorized in writing by FEMA. In addition to any remedy the Department may have
<br /> under this Grant Agreement, the amounts set out in Article III, section 1. Project
<br /> Funding,above, may be reduced to exclude any such expenditure from participation.
<br /> c. Failure to complete the project in a timely manner, as outlined in Attachment #5, is a
<br /> material breach of this Grant Agreement for which the Department is entitled to
<br /> termination or suspension under Attachment 2, section A.32.
<br /> 3. PROJECT PAYMENT(s)
<br /> The Department, using disaster funds from PL 93-288,the Robert T. Stafford Disaster Relief
<br /> and Emergency Assistance Act, as amended, and the State of Washington, for the Hazard
<br /> Mitigation Grant Program,shall issue payments to the Sub-Grantee as follows:
<br /> a. Payment for eligible, reimbursable work completed and billed on an A-19, Voucher
<br /> Distribution, upon receipt of acceptable documentation, to include, but not limited to,
<br /> copies of receipts for all goods and services purchased, copies of invoices from
<br /> contractors and subcontractors for work completed, and copies of timesheets for staff
<br /> involved with the project, sign-in/sign-out sheets for donated personnel and/or volunteer
<br /> time spent on the project, and documentation to support other in-kind contributions.
<br /> b. The Department reserves the right to withhold disbursement of up to 10 percent of the
<br /> total project cost, as specified in Article III, section 1, Project Funding, to the Sub-
<br /> Grantee until the project has been completed and given final approval by the
<br /> Department.
<br /> c. Final Payment: Final payment of any remaining, or withheld, funds will be made within
<br /> 60 days after submission by the Sub-Grantee of the final report, final A-19, Voucher
<br /> Distribution, and completion of all final inspections by the Department.
<br /> Final payment by the Department also may be conditioned upon a financial review, if
<br /> determined necessary by the Department. Adjustments to the final payment may be
<br /> made following any audits conducted by the Department, Washington State Auditor's
<br /> Office,the United States Inspector General, or their authorized representatives.
<br /> ARTICLE IV—DOCUMENTATION
<br /> The Sub-Grantee is required to retain all documentation which adequately identifies the source
<br /> and application of all mitigation grant funds for six years following the closure of this grant. For
<br /> all funds received, source documentation includes adequate accounting of actual costs and
<br /> recoveries incurred.
<br /> ARTICLE V—REPORTS:
<br /> HMGP/DR-4083 Pag t of 37 City of Everett, D15-002
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