2020/04/15 Council Agenda Packet

2 SENSITIVE SECURITY INFORMATION PART IX-NATIONAL PREPAREDNESS GOAL IDENTIFY ONE CORE CAPABILITY THIS INVESTMENT MOST CLOSELY SUPPORTS: On-Scene Security, Protection, and Law Enforcement PART X-IMPLEMENTATION PLAN PROVIDE A HIGH-LEVEL TIMELINE OF MILESTONES FOR THE IMPLEMENTATION OF THIS INVESTMENT,SUCH AS PLANNING, TRAINING,EXERCISES,AND MAJOR ACQUISITIONS OR PURCHASES. UP TO 10 MILESTONES MAY BE SUBMITTED. THE FOLLOWING MUST BE INCLUDED: •MAJOR MILESTONES OR RELEVANT INFORMATION THAT IS CRITICAL TO THE SUCCESS OF THE INVESTMENT •MAJOR TASKS THAT WILL NEED TO OCCUR(E.G. DESIGN AND DEVELOPMENT,CONTRACTUAL AGREEMENTS, PROCUREMENT, DELIVERY, INSTALLATION AND PROJECT COMPLETION) -With the award of the grant the Mayor and the City Council of the City of Everett will accept the grant award within 30 days,per city policy. -Once city administrative acceptance of the grant is completed,the Marine Operation Chain of Command will assemble a committee of end users to review and finalize specifications of the project.This process will be completed within 60 days from the time of administrative acceptance. This committee will focus on ensuring that all grant requirements are meet,the equipment meets the needs of the mission it is to perform with the most value for the investment. -Also, at the time of the administrative acceptance,the process for application to the Federal Aviation Administration for a Certificate of Authorization will begin, if it has not been started at this point.The application will be started within 30 days of administrative acceptance. -Once final project specifications are approved, a detailed list of equipment to be purchased will be forwarded to the City of Everett Purchasing Division.The Purchasing Agent for the city will create a request for proposals based off the equipment list that was created.The request for proposals will be posted within 60 days of the purchasing agent receiving the equipment list. -At the closing date of the request for proposals the committee of end users and the Marine Operations Chain of Command will evaluate the proposals that were submitted by vendors.The committee will recommend a vendor based off the proposals and submit it to the Chain of Command.The chain of command will approve the selection of the vendor within 30 days of receiving the proposals from the vendors. -Once the equipment has been ordered,the vendor for the 40 hour training will be identified.The training plan will be reviewed by the chain of command to ensure that it meets the requirements of the grant and department policy.The training will be completed once the equipment has been obtained. -On acceptance of the Small Unmanned Aerial System from the vendor,the 40 hour training will be conducted.The training will be completed, and the system will be deployable for field use before the end of the 36 month period of performance. -Over the life of the program there will be ongoing training to maintain currency of all operators.There will be month audits of flight logs by an administrative officer to ensure that the policy and best practices are being followed for the use of the Unmanned Aerial System. Maintenance will be performed based off recommendation of the manufacturer. WARNING:This record contains Sensitive Security Information that is controlled under 49 CFR parts 15 and 1520. No part of this record may be disclosed to persons without a"need to know",as defined in 49 CFR parts 15 and 1520,except with the written permission of the Administrator of the Transportation Security Administration or the Secretary of Transportation. Unauthorized release may result in civil penalty or other action. For U.S.government agencies,public disclosure is governed by 5 U.S.C.552 and 49 CFR parts 15 and 1520. FEMA FORM 089-5(01/17) 1 6 Page 6 of 6