Grant Application Bureau of Justice Assistance

Definitions Additional information can be found in the DOJ Financial Guide DOJ Financial Guide Term Definition Match is the recipient share of the project costs. Match may either be"in-kind"or "cash." In-kind match includes the value of donated services. Cash match includes actual cash spent by the recipient and must have a cost relationship to the Federal award that is being matched. (Example: Match on administrative costs should be other administrative costs, not other matching on program costs). Match Sample Non-Federal Match Calculation: Match Calculation: If the match is 25%,the calculation is as follows: Federal Request: $350,000 Divided by.75 or 75%: $466,667 Multiplied by match amount.25 or 25% equal required match amount: $116,667 Approved Negotiated Rate Approved Negotiated Rate is any current fringe benefits rate approved for the grant recipient by their cognizant Federal agency. An expendable item is any materials that are consumed during the course of the Expendable project such as office supplies, program supplies etc. Expendable items are usually considered to be consumed when issued and are not recorded as returnable inventory. A non-expendable item is tangible property having a useful life of more than two Non-Expendable years and an acquisition cost of$5,000 or more per unit. (Note:'Organization's own capitalization policy may be used for items costing less than$5,000). Costs incurred for ordinary rearrangements,alterations and restoration of facilities Renovations are considered allowable.Special arrangement and alteration costs incurred specifically for the project are allowable with the prior approval of the awarding agency. The Federal Acquisition Regulations are established for the codification and publication of uniform policies and procedures for acquisition by all executive Federal Acquisition Regulations agencies.The Federal Acquisition Regulations System consists of the Federal Acquisition Regulation (FAR),which is the primary document,and agency acquisition regulations that implement or supplement the FAR. Procurement by noncompetitive proposals is procurement through the solicitation from only one source, or after solicitation of a number of sources,competition is determined inadequate. Sole Source Grant recipients may make the initial determination that competition is not feasible if one of the following circumstances exists: 1. The item of service is available only from a single source. 2. The public exigency or emergency for the requirement will not permit a delay resulting from a competitive solicitation. 3.After solicitation of a number of sources, competitions is considered inadequate.