2020/05/27 Council Agenda Packet

` EVERETT• . 3 An Ordinance creating a special construction fund entitled"Police Headquarters-Window Project title: Replacement Project" Fund 342, Program 031,to accumulate design and construction costs in the amount of$40,000. City Council Agenda Item Cover Sheet Council Bill#interoffice use Consideration: Funding Ordinance 206 r - Project: Police Headquarters-WindoW Replacement Project Agenda dates requested: Partner/Supplier : Department of Enterprise Services/McKinstry May 13,2020 __.____._._._.....__.Location:--.3Q02 et a are-Av€ l.e.._..._.____...__....._...._._...-_...__..__..__.___..—.__..-_.._......_._....._ May 20,2020 W May 27,2020 Preceding action: None Fund: Fund 342, Program 031(CIP-1) Briefing Proposed action Consent Fiscal summary statement: Action The proposed funding Ordinance will fund the window replacements for the Police Headquarters. Ordinance X The window replacements will include the historic wood cased windows,the skylight over the Public hearing south stairwell,and the window walls at the north and south second floor additions. Yes No X • The source of funds is CIP-1 • The estimated cost for the engineering design work is$40,000 Budget amendment: • The cost for construction will be determined at the completion of the design. Yes No X • The funding ordinance would be amended to add funds for the construction. PowerPoint presentation: Yes No x Project summary statement: _ ~W- The Police Headquarters-Window Replacement Project is an identified project in the City's 2020 Attachments: Funding Ordinance Budget and is in the CIP-1 finance model. The window replacements were also identified as an • observed deficiency in the Facilities Condition Assessment. The 2020 project budget estimate of $800,000 is in line with the Facilities Condition Assessment cost estimate of$812,736. Departments)involved: On March 4,2020 Council authorized an Interagency Agreement with the Washington State Facilities Department of Enterprise Services(DES)for an Energy Savings Performance Contracting Program (ESPC). The ESPC will provide an efficient and effective delivery of energy related projects with DES providing project management services. The cost of these services is calculated based on the Contact person: total project value.A preliminary energy savings audit for the Police Headquarters-Window Chris Lark Replacement Project was submitted to the DES and the City(Facilities)by McKinstry,a DES approved Energy Services Company. After reviewing the McKinstry proposal DES and Facilities recommend proceeding with the engineering design phase of the project. Phone number: 425-257-6294 The funding Ordinance will fund the engineering design (Investment Grade Audit)for the project. The Investment Grade Audit will deliver a maximum allowable project cost,description of how Email:Clark@everettwa.gov the energy savings will be guaranteed,and a schedule for project completion.The Investment Initialed by: Grade Audit's target completion is 100 calendar days from Notice to Proceed. The authorization W ,,,,,,_-•• _...,__,.._..._...._..._...__.. for the Mayor to sign the Energy Services Agreement will follow the third reading of this project's oepa i - t head funding Ordinance. At completion,it will be the City's option to proceed with construction. nistrat;o Recommendation (exact action requested Of Council) - - - Adopt an Ordinance creating a special construction fund entitled"Police Headquarters- Counci sident Window Replacement Project" Fund 342,Program 031,to accumulate design and construction costs in the amount of$40,000, 71 .