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• <br /> • <br /> 8 �' <br /> B. A background check must be completed at the time of employment or <br /> commencement of volunteer duties. <br /> C. If circumstances arise that cause a provider to question the need for another <br /> background check, they are encouraged to implement another check. All persons <br /> convicted of crimes listed in RCW 43.43.830 and RCW 43.43.842 are prohibited <br /> from having access to program participants. <br /> XXI. TREATMENT OF CLIENT ASSETS <br /> Unless otherwise provided in any Contract, the Agency shall ensure that any adult client <br /> receiving services from the Agency under any Contract has unrestricted access to the <br /> client's personal property. The Agency shall not interfere with any adult client's <br /> ownership, possession, or use of the client's property. The Agency shall provide clients <br /> under age eighteen (18) with reasonable access to their personal property that is <br /> appropriate to the client's age, development, and needs. Upon termination or expiration <br /> of any Contract, the Agency shall immediately release to the client and/or the client's <br /> guardian or custodian all of the client's personal property. This section does not prohibit <br /> the Agency from implementing such lawful and reasonable policies, procedures and <br /> practices as the Agency deems necessary for safe, appropriate, and effective service <br /> delivery (for example, appropriately restricting clients' access to, or possession or use <br /> of, lawful or unlawful weapons and drugs). <br /> XXII. REPORTS <br /> The Agency shall timely provide to the County and to any state or federal funding <br /> agency such financial, program, and other reports, in such formats as required by this <br /> Agreement or any Contract. <br /> XXIII. MAINTENANCE OF RECORDS <br /> A. The Agency shall retain for a period of six (6) years from the termination of any <br /> Contract unless required otherwise by law: <br /> 1. All financial, statistical, participant, and other records (including medical and <br /> treatment records) and supporting documentation; <br /> 2. All records for nonexpendable personal property; <br /> 3. All records to document performance of all acts required by law, regulation, this <br /> Agreement or that Contract; <br /> 4. All records to demonstrate accounting procedures and practices that sufficiently <br /> and properly document the Agency's invoices to the County under that Contract; <br /> and <br /> 5. All records sufficient to substantiate the Agency's statement of its organization's <br /> structure, tax status, capabilities, and performance. <br /> B. If any litigation or audit is initiated, or if a claim is instituted involving this Agreement <br /> or any Contract, or a Subcontract entered pursuant to any Contract, the Agency <br /> shall retain all related records until the litigation, audit, or claim has been finally <br /> resolved. <br /> ESE c Terms e;Td Condi:icns;^,g reemen� <br /> City of-.erett <br /> HSD-2015-10 i-193 <br /> Page 12 of 31 <br /> 46 <br />