2015/04/08 Council Agenda Packet

City of Everett REQUEST FOR QUALIFICATIONS RFQ No. 2015-037 Police Department Efficiency Assessment INTRODUCTION Sealed Statements of Qualifications will be received by the City of Everett, City Clerk, 1st Floor, 2930 Wetmore Avenue, Everett,Washington 98201 until 2:00 p.m. on Tuesday,xxxx xx, 2015 for a Consultant to prepare an Operational Efficiency Assessment of the Everett Police Department. OBJECTIVE The City of Everett is seeking a qualified consultant to assess the costs and the operational model of the Everett Police Department(EPD). This assessment may include one or all of the following three phases (full detail provided later): Phase I:A baseline management and operations analysis, and an opportunity assessment of short-term and long-term efficiency opportunities, Phase II: An in-depth evaluation of short-term efficiency opportunities, and, Phase III:An in-depth evaluation of the Police Department's management and operations and long-term operational efficiency opportunities. The City would like the selected consultant to perform a comprehensive review of all aspects of Everett Police Department operations, including its management structure, as well as short-term and long-term opportunities to make adjustments to how these services are provided in order to improve operational efficiencies and effectiveness and budgetary savings.The recommendations generated by this work should be ones that the City's decision makers could consider implementing in order to help partially address the City's on-going budget challenges. The City has made budget reductions to General Government-supported services (the primary funding source for the Police Department)for several consecutive years.The Police Department has only seen minimal M&O increases for very specific projects over the past 5 years and due to attrition, has operated with approximately 15 police officer vacancies and 2-3 civilian vacancies over the same period, Reflecting the importance of preserving the City's public safety functions, the Police Department has avoided significant reductions. The City's current financial position will require additional budget reductions and the City's ability to avoid reductions to the Police Department budget becomes more challenging. The City is looking for recommendations that would allow the City to continue to provide high-quality law enforcement response, investigations and prevention services at lower financial expense. OVERVIEW The City of Everett, a municipal corporation, provides an array of services to the residents, businesses and visitors of Everett. Everett has a Mayor-Council form of government, whereby the Mayor is responsible for all executive functions and manages the day-to-day operations of most City departments, including the Police Department. The City Council oversees the City's legislative processes, establishes City policy and adopts the City's annual budget.The City of Everett's General Government budget for 2015 is approximately$123 million, which includes more than $32 million dedicated to the Police Department.The City's General Government shortfall for 2016 is currently estimated at$5.8 million, which highlights the importance of and continuing need to identify realistic and implementable options for efficiencies and budget savings at the Police Department, and elsewhere in the City. The Everett Police Department, founded in 1896, provides emergency law enforcement response, investigation and prevention services to Everett's 103,300 residents and its daily population of approximately 148,105, spread out across a dense urban environment of 33 square miles, along with 15 square miles of harbor, bay, and lake water area. As the county seat, the Police Department's first responders operate in a unique environment that DRAFT RFQ 2015-0xx Police Department Assessment-Page 2 of I 3