2015/05/13 Council Agenda Packet

EVERETT CITY COUNCIL AGENDA I LEM COVER SHEET PROJECT TITLE: Ceit011---k2) An Ordinance creating a 5/6/15 Briefing COUNCIL BILL# special improvement project Proposed Action Originating Department Parks entitled"Senator Henry M. Consent Contact Person Paul Kaftanski Jackson Park—Phase One Action Phone Number 425-257-8335 Master Plan Improvements", 5/6/15 First Reading FOR AGENDA OF May 6, 2015 Fund 354,Program 043,to 5/13/15 Second Reading accumulate all costs for the 5/20/15 Third Reading improvement project and Public Hearing repealing Ordinance 3349-13 Budget Advisory Initialed by: Department Head CAA Council President Location Preceding Action Attachments Department(s)Approval 1700 State Street Adoption of Ordinance Ordinance Administration,Parks No. 3349-13, 10/13/13 Amount Budgeted $2,038,795 Fund 354,Program 043 Expenditure Required $2,638,795 Account Number(s):Fund 354,Program 043 Budget Remaining $1,509,814 Additional Required $600,000 Fund 354,Program 043 DETAILED SUMMARY STATEMENT: City Council approved a construction contract with Faber Construction Corporation(Faber) on October 8, 2014 to construct the Senator Henry M. Jackson Park Phase One Renovation Project. At the time of the contract award, staff indicated to Council that Faber's bid was 15.5%above the engineer's estimate and was certain a new funding ordinance would be necessary to provide sufficient funds to complete the project. At this time, staff has identified that$600,000 in additional local funds are needed. Council was also briefed regarding this need on April 15,2015 as part of a Capital Improvement Project review by City Finance staff. Approval of the proposed funding ordinance would result in a total local fund capital contribution to this project of$1,000,000. The balance of the funding of$1,638,795 (or 62% of the project's total funding) is from a combination of federal, state and county funds. The additional funding is needed to pay for the following general cost types: 1)Material testing for contaminated soil and soil remediation designloversight services; 2) Contaminated soil removal and disposition at an approved landfill; 3) Change orders related to previously unknown buried debris and abandoned water lines removal; and 4)Buildings' design modifications and playground expansion. RECOMMENDATION (Exact action requested of Council): Adopt an Ordinance creating a special improvement project entitled"Senator Henry M. Jackson Park—Phase One Master Plan Improvements",Fund 354,Program 043,to accumulate all costs for the improvement project and repealing Ordinance 3349-13. 11