2020/07/15 Council Agenda Packet

State of Washington Department of Ecology Agreement No: TCPRA-1921-EverPW-00080 Project Title; Recipient Name; SCOPE OF VT Task Number: Task Title Everett Landfill Tire Fire CITY OF EVERETT 1 Task Cast: $1Q,OOQ.00 GRANTAND PROJECT ADMINISTRATION - J008 Task Description: This task funds the RECIPIBNYs eligible costs ECOLOGY deems reasonable and necessary to administer the grant and manage project activities. Page 9 of 27 Eligible administrative costs may also include those incurred performing activities to: • Ensure compliance with the terms of the approved work plans, Consent Decree except legal costs. • Perform Public Involvement Activities: Plan and hold meetings and communications with the public, consultants/contractors, or ECOLOGY not billed under another task. • Procure and manage consultants and construction contractors, and manage the contract. • Perform quality control and quality assurance oversight of all project elements. • Manage the grant, develop, and maintain grant files. • Prepare and submit payment requests, progress reports, spending plans, or other reports. • Conduct, coordinate, and schedule activities related to multiple tasks or the grant as a whole. • Purchase services, supplies, tools, and equipment needed to accomplish grant tasks. (Equipment purchases are conditionally eligible and require prior written approval by ECOLOGY's Financial Manager). • Attend training events approved in advance, including related travel costs. (Training requires prior approval by ECOLOGY'S Financial Manager). • Perform Environmental impact analysis. • Perform Cost -benefit analyses. • Conduct research or studies relevant to multiple tasks or sites. • Manage scientific Data. Spending Plans: The RECIPIENT shall submit a spending plan form in EAGL. The spending plan identifies the amount by quarter in which the RECIPIENT plans to bill ECOLOGY for accumulated costs through the term of the agreement. The spending plan must be updated at least quarterly to reflect actual expenditures and projections for the remainder of grant/loan reimbursement requests. The spending plan form in EAGL must be updated with each payment request/progress report. Travel &Per Diem: ECOLOGY will reimburse travel costs at the state per diem rate in effect when the costs were incurred. To receive travel costs, an individual must be in travel status. Any costs incurred over the state rate will be the sole responsibility of the RECIPIENT unless an exception is provided in writing by the ECOLOGY grant financial manager prior to the costs being incurred. The RECIPIENT may bill costs related to vehicle usage at the state approved mileage rate. Any other motor pool costs, such as the cost of parking the RECIPIENT's vehicles at their own office, purchasing, repairing or maintaining vehicles are considered part of overhead and may not be direct billed to this grant. Task Goal Statement; Template Version 10/30/2015