2020/09/09 Council Agenda Packet

4. Compensation. A. The City shall pay the Service Provider only for completed Work and for services actually rendered which are described herein. Such payment shall be full compensation for Work performed or services rendered, including, but not limited to, all labor, materials, supplies, equipment and incidentals necessary to complete the Work. B. The Service Provider shall be paid such amounts and irn such manner as described in Exhibit B. C. Service Provider may receive payment as reimbnu sement •for Eligible Expenses actually incurred. "Eligible Expenses". means those types and amounts of expenses either listed in Exhibit C or such expenses as are approved for reimbursement by the City in writing prior to the expense being incurred. If Exhibit C is either blank or not attached, expenses may not be reimbursed unless prior written approval was obtained from the City. An expense shad not be reimbursed if: (1) the expense is not identified in Exhibit Co, (2) the expense exceeds the per item or cumulative limits for such expense if it is identified in Exhibit C; or (3) the expense was not approved in writing by an authorized City representative prior to the Service Provider incurring the expense. If, and to the extent, overnight lodging in western Washington is authorized, Service Provider is strongly encouraged to lodge within the corporate limits of City. Wlien authorized, Service Provider will be reimbursed 100% of lodging expense, if lodged within the corporate limits of the City, but Service Provider will be reimbursed 50% of lodging expense when lodged outside the corporate limits of the City. If authorized, the City may (at its sole )ption) obtain or arrange air travel for the Service Provider. D. Total compennsation, including all services and expenses, shall not exceed a maxirn�un of One Hundred Eighty Eigth Thousand Two Hundred Seventy Dollars ($188,270.00). Service Provider fails or refuses to correct its work when so directed by the City, tine City may withhold from any payment otherwise due an amount that the City in good faith believes is equal to the cost to the City of correcting, re -procuring, or remedying ,any damage caused by Service Provider's conduct. S. Method of Paynnent. A. To obtain payment, the Service Provider shall (a} file its request far payment, accompanied by evidence satisfactory to the City justifying the request for payment; (b) submit a report of Work accomplished and hours of all tasks completed; (c) to the extent reimbursement of Eligible Expenses is sought, subunit itemization of such expenses and, if requested by the City, copies of receipts and invoices; and (d) comply with all applicable provisions of this Agreement. Service Provider shall be paid no more often than once every thirty days. Page 7, (porm Approved by Ciiy Attorneys Office Tanuary 7, 2010, updated July 23, 2018)