Cocoon House 10/14/2020 - Laserfiche WebLink

EVERETT MUM WASHINGTON City of Everett Human Needs Grant October 1, 2020 through December 31, 2020 Exhibit A Program Summary Organization & Program: Cocoon House : Safe Streets COVID-19 Hot Meals Coordinator In response to the global pandemic and emergency declaration issued by Mayor Cassie Franklin for the City of Everett in response to COVID-19, the demand for hot meals and provision of food for those most in need is of the upmost importance at this time. Cocoon House will provide and manage a Coordinator position for the City of Everett Hot Meal Coalition as described below. Meal Program Coordination in response to COVID-19 Weekly Coordination with Meal Providers: • Connect with hot meal site leaders-confirm needs and logistics specific to each site such as#of volunteers,meal distribution times,most needed duties of volunteers(line control,hand out the sack meal,traffic control of vehicles, making requests to people in line to please stand 6 feet apart,etc.). • Gather updates from all meal site leaders about donations and needed supplies,document information,prepare calendar and brief report. • Distribute updated calendar of meal-times to City,ECC-JIC,Live Well Local,and 211 information line when changes occur. Sanitation/Best Practices Technical Support: • Work with meal site providers to identify and ensure safe practices,social distancing,and sanitation. • Coordinate needs and arrange related to supplies and sanitation set up for hand washing and cleaning methods. Volunteer Recruitment and Coordination: • Assess and prioritize volunteer needs at the hot meal and pantry sites. • Communicate volunteer needs if necessary. • Develop introductory material to help prepare/educate volunteers about their tasks and safety practices. Food and fundraising coordination: • Act as conduit to identify needs,seek funding support and obtain donations on behalf of each meal site in coordinated,prioritized fashion. • Act as Liaison with City,ECC,Volunteers of America(VOA)-211 and Food Bank Coalition and other entities to ensure unified and non-duplicative requests by Hot Meal Coalition members and other meal sites participating together during COVID-19 response. Reporting and Data Collection: • Obtain meal site data reports on numbers served,document and prepare report to City or funders as requested. • Implement uniform data collection methods among hot meal sites. • Maintain data on warehouse stock,supplies and food distribution. • Alert City and others to significant changes or trends. Contract management: • Monitor and manage reporting,meet reporting deadlines for invoices and document expenditures. • Maintain periodic contact with City staff overseeing contract and related funding. 7