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cited and that have started before the expiration of the four-year period, then <br /> such records must be retained until completion of the actions and resolution <br /> of all issues, or the expiration of the four-year period, whichever occurs later. <br /> 3. Client Data: The Subrecipient shall maintain client data demonstrating client <br /> eligibility for services provided. Such data shall include, but not be limited to, <br /> client name, address, income level or other basis for determining eligibility, <br /> and description of service provided. Such information shall be made available <br /> to City monitors or its designees for review upon request. <br /> 4. Disclosure: The Subrecipient understands that client information collected <br /> under this Agreement is private and the use or disclosure of such information, <br /> when not directly connected with the administration of the City's or <br /> Subrecipient's responsibilities with respect to services provided under this <br /> Agreement, is prohibited unless written consent is obtained from such person <br /> receiving service and, in the case of a minor, that of a responsible <br /> parent/guardian, or unless required by law. <br /> 5. Property Records: The Subrecipient shall maintain real property inventory <br /> records which clearly identify properties purchased, improved or sold. <br /> Properties retained shall continue to meet eligibility criteria and shall conform <br /> with the "changes in use" restrictions specified in 24 CFR Parts 570.503(b)(8), <br /> as applicable. <br /> 6. Close-Outs: The Subrecipient's obligation to the City shall not end until all <br /> close-out requirements are completed, notwithstanding any expiration or <br /> termination of this Agreement. Activities during this close-out period shall <br /> include, but are not limited to: making final payments, disposing of program <br /> assets (including the return of all unused materials, equipment, unspent cash <br /> advances, program income balances, and accounts receivable to the City), <br /> and determining the custodianship of records. Not withstanding the <br /> foregoing, the terms of this Agreement shall remain in effect during any <br /> period that the Subrecipient has control over CDBG funds, including program <br /> income. <br /> In the event that this Agreement is terminated in whole or part for any <br /> reason, the following provisions shall apply: <br /> a. Upon written request by the Subrecipient, the City shall make or <br /> arrange for payment to the Subrecipient of allowable reimbursable costs <br /> not covered by previous payments. <br /> b. The Subrecipient shall submit within thirty (30) days after the date of <br /> expiration of this Agreement all financial, performance and other reports <br /> required by this Agreement, and in addition, will cooperate in a program <br /> audit by the City of Everett or its designee. <br /> c. In the event a financial audit has not been performed prior to close-out <br /> of this Agreement, the City retains the right to withhold a just and <br /> reasonable sum from the final payment to the Subrecipient after fully <br />