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EVERETT <br />Project title: <br />Award and Authorize the Mayor to sign a Contract with Axon Enterprise Inc for Body Worn Cameras <br />and Interview Room Hardware from NASPO Contract #OK-MA-145-015/COE #2019-111 <br />City Council Agenda Item Cover Sheet <br />Council Bill # <br />Agenda dates requested: <br />11/25/20 <br />Consideration: <br />Project: Body Worn Cameras and Interview Room Hardware for Police <br />Department <br />Partner/Supplier: Axon Enterprise Inc. <br />Briefing <br />Proposed action <br />Consent X <br />Action <br />Ordinance <br />Public hearing <br />Yes <br />x No <br />Budget amendment: <br />Yes x No <br />PowerPoint presentation: <br />Yes x No <br />Attachments: <br />Quotes, Master Services & <br />Purchasing Agreement, <br />Overview, Federal Clauses <br />etc. <br />Department(s) involved: <br />Procurement, Police, <br />Information Technology <br />Contact person: <br />Theresa Bauccio-Teschlog <br />Phone number: <br />425-257-8901 <br />Email: <br />tbauccio@everettwa.gov <br />Initialed by: <br />S <br />Department head <br />h <br />Administration <br />Council President <br />Location: N/A <br />Preceding action: 8/12/20 Acceptance of Edward Bryne Memorial Justice Assistance Grant <br />11/18/20 Acceptance of Department of Justice Grant <br />Fund: Criminal Justice Fund 156, Police General Fund 031 <br />Fiscal summary statement: <br />Funds for this purchase will come from two Department of Justice Grants. The body worn <br />camera grant will cover $300,000 towards the purchase of the cameras. It is estimated <br />that the first -year start-up cost to the city will be $54,000 with annual costs in years 2-5, <br />estimated to be approximately $270,000 per year. <br />The interview room hardware grant will cover $39,943.00 of the $41,106.93. The City will <br />pay for the remaining $1,163.93 from 2021 allocated Police M&O funds. <br />Project summary statement: <br />During the Summer of 2019 the Everett Police, Information Technology, and Procurement <br />departments interviewed Coban Technologies, Inc and Axon to assess the brand and type <br />of body camera equipment the Police department would like to purchase. Both companies <br />were listed on the Washington State Department of Enterprise Services (WADES) contract <br />#06316. <br />Staff conducted an evaluation of both companies. During the evaluation City staff asked <br />questions relating to the Iifecycle of managing digital evidence, which include (1) <br />capturing, (2) transferring, (3) managing, (4) retrieving, and (4) sharing. Police and IT <br />determined that Axon offered superior features for managing the digital evidence <br />Iifecycle. By focusing on the Iifecycle, it allows Police to gain efficiency in some operations <br />to help offset the cost of public disclosure compliance, provide new capabilities to the <br />community, and drive economies of scale through application consolidation and lower <br />storage costs. <br />The body worn cameras and interview room hardware are available for purchase from <br />Axon Enterprise Inc through a Washington State Department of Enterprise Services <br />participating Addendum # 06316, which allows Washington state public entities to use <br />NASPO's competitively bid master agreement #OK-MA-145-015/COE #2019-111. The City <br />has an Interlocal agreement with Washington State Department of Enterprise Services <br />that allows for purchases from its competitively awarded contracts in lieu of soliciting bids <br />on our own. <br />Recommendation (exact action requested of Council): <br />Award and Authorize the Mayor to sign a five-year contract with Axon Enterprise Inc for <br />body worn cameras and interview room hardware from NASPO Contract #OK-MA-145- <br />015/COE #2019-111 for approximately $1,467,861.63 for five years. <br />