2020/12/02 Council Agenda Packet

EVERETT Project title: Award and Authorize Purchase of Cummins Generators from Cummins Inc. using Sourcewell Contract #120617-CMM/EVT#2020-018 City Council Agenda Item Cover Sheet Council Bill # interoffice use Agenda dates requested: December 2, 2020 Briefing Proposed action Consent Action Ordinance Public hearing Yes X No 12/2/20 Budget amendment: Yes X No PowerPoint presentation: Yes X No Attachments: Quote Department(s) involved: Purchasing & Public Works Contact person: Theresa Bauccio-Teschlog Phone number: (425) 257-8901 Email: tbauccio@everettwa.gov Initialed by: Department head Administr.atio Cour +t President Project: Sourcewell Contract #120617-CMM/EVT#2020-018 Partner/Supplier : Cummins Inc. Location: 8/9/17 Approved Professional Services Agreement with Sazan Group 12/ 11/ 19 Approved Amendment #1 with Sazan Group Preceding action: 1/30/19 Adopted Resolution Declaring an Emergency regarding Water Filtration Plant temporary back up power generation equipment Fund: 336 — UP3587-12-650 Fiscal summary statement: Funding for the purchase of the generators is in the approved 2020 capital expenditures and is included in the 2021 CIP budget. Project summary statement: In 2017, the City contracted with the Sazan Group to provide engineering design, analysis, and construction support services to address the Water Filtration's replacement generators and electrical infrastructure needs. The 2019 Amendment e xtended the contract and focused on increasing the resiliency and redundancy of the Water Filter Plant electrical system, providing additional features to the emergency generators including a generator synchronization and control system and generator building systems to increase overall electrical system resiliency. The Utilities Division requires three new generators for the Water Filtration Plant (WFP). The new generators are needed to support reliable uninterrupted operations during e lectrical outages. The new generators are larger than the existing generators and are sized to meet current WFP electrical demands as well as the demands for the foreseeable future. The new generators and electrical infrastructure include improved controls, synchronization, and operational technology which will ensure greater reliability and redundancy of WFP electrical system during electrical outages. The e xisting generators and associated electrical infrastructure are over 30 years old which is beyond useful life. The combined output of the two current generators no longer meets the electrical demands of the Water Filtration plant. The generators are available for purchase from Cummins Inc. through the Sourcewell competitively bid contract 4120617-CMM/ EVT #2020-018. The City has an Interlocal agreement with Sourcewell that allows for purchases from its competitively awarded contracts in lieu of soliciting bids on our own. Recommendation (exact action requested of Council): Award and Authorize Purchase of Cummins Generators from Cummins Inc. using Sourcewell Contract #120617-CMM/EVT#2020-018 in the amount of 1,903,973.37, including Washington state sales and vehicle taxes.