2020/12/02 Council Agenda Packet

On -site meetings will be dependent on travel policies regarding Covid-19 restrictionsset by City of Everett, Timmons Group, and or States of Washington, Oregon, Virginia, Maryland and/or Louisiana depending on resources required. If on -site meetings cannot occur, they will be replaced via virtual meetings Phase 1, Task 2: Estimated Timeframe: . Project Kick-off meeting should occur approximately 4 weeks after the project has been initiated P hase 1 Exit Criteria: • Bi-weekly Project Status Reports • A project collaboration portal will be setup for the duration of the project and for support after Go -live • Project Management Plan • Project Kick-off presentation & meeting minutes P hase 2: Cityworks Environment Preparation & Installation P hase 2, Task 3. Implementation Planning The goal of this task and its subtasks is to develop the IT System Architecture components of the System Design and Configuration (SD&C) Plan that consolidates the gathered existing IT system architecture data with requirements, and interface requirements that will be identified and modeled during the "Discovery" portion of the project. Phase 2, Task 3 City's Responsibility: City's project manager assistance in .scheduling necessary kickoff meetings (4 FTE hours) City's Information System stakeholder' attendance/participation meeting. (4 FTE hours each attendee). Phase 2, Task 3 Timmons Group Responsibilities and Deliverables: IT System Architecture document. Phase 2, Task 3: Assumptions: • City will provide the necessary information for connections to the City provided off -site Azure system environment Phase 2, Task 3: Estimated Timeframe. • City provided off -site Azure environment should be available approximately 4 weeks after initiated the project has been Phase 2, Task 4: IT System Review Our implementation team will meet with the City's' project management team and IT/GIS staff to discuss hardware and environment requirements for the Cityworks implementation to include Cityworks Office, Respond and Mobile app. During this meeting, various system architectures and minimum requirements will be explored to ensure a stable implementation for the City. The goal is to ensure the off -site hosted environment is in place and that all related system and security policies are understood prior to initial software configuration. The implementation team will document the Core System Design Plan components required to support the Cityworks implementation The Core System Design Plan is developed in preparation for the configuration and implementation of Cityworks. This plan will include the following: • Network Requirements • Hardware Requirements • Peripheral Requirements • Software Applications • Internal Security • DMZ • Access to externalized data • Mobile device requirements 15JPage