2020/12/02 Council Agenda Packet

Phase 11, Task 28: City Responsibility: • Identify any additional functionality, reports, etc. Desired and communicate this to the Timmons Group Phase 11, Task 28: Timmons Group Responsibilities and Deliverables: • Year # 2-5 = 350 hours of Ad -hoc support for functional groups. • This includes support, maintenance and updates for the Timmons Group Timekeeping App for Cityworks AMS. 33 hours per year at a rate of $ 1 50 per hour ($4950 per year) estimated for support, maintenance and updates of the Timmons Group Timekeeping App for Cityworks AMS. Phase 11, Task 28: Assumptions: • Work through the Timmons Group CSM for ad -hoc support. Phase 11, Task 28: Estimated Timeframe: Ad -hoc is TBD Phase 12: Timekeeping Application Development Timmons Group will develop an application utilizing HTML 5 for the capturing of all hours per employee. The application will be designed to be responsive for a desktop, laptop, tablet of smart phone device. The application will capture all time not directly relatable to work orders and/or service requests. The high- level functionality will be reflective of the following: TS-01 TS-02 TS-03 TS-04 TS-05 TS-06 TS-07 TS-08 TS-09 TS-10 TS-11 TS-12 TS-13 TS-14 TS-15 Requirement Users will be provided with a Login Screen / Home Page where users will log into the application. As a user, I want the ability to use my Windows username and password to access the timesheet app. As a Cityworks Office user, I want the ability to open the Timesheet app from the Cityworks Office interface. As a user, I need the ability to use the application on multiple platforms including phones, tablets, and laptop/desktop computers. As a user, I want to see my labor hours that have been added to Cityworks work orders visible in the T imesheet app. As a user, I want the ability to enter labor hours and work order ID in the timesheet app for maintenance activities and have this time be applied to the work order in Cityworks. As a user, I want the ability to enter hours for non -work activities like Paid Time Off or Holiday time in the timesheet app and have this time applied to the appropriate work order in Cityworks. As a user, I want the ability to adjust work order labor hour entries within the timesheet app for tirnesheets that have not yet been submitted for approval so I don't have to open the woi k order in Cityworks to correct my time. As a user, I want the ability to see a timesheet view of my labor hours for a selected pay period. As a user, I want the ability to see a timesheet view of my labor hours for the current day. A user's timesheet view will default to the current week As a user, I want the ability to click on a day -From the pay period view to see the details of my time entries for the selected day. As a user, I need the ability to specify a pay code such as on -call, overtime, shift differential, etc. when entering my labor hours. As a user, I need the ability to submit my timesheet for approval by my manager so that I can get maid. As a Supervisor, I need the ability to view timesheet hours for a selected pay period for all of the staff manage so I can see myteam's hours for the pay_period all in one screen. 39 0 �-=y e