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0 When it is to be communicated <br /> Timmons Group will employ a proactive approach to project communication, consisting of the <br /> components more fully defined below, to ensure the proper and efficient utilization of resources and the <br /> timely delivery of products and services within the framework of the project Scope of Work. <br /> 1. Bi-Weekly Status Call and Minutes—Timmons Group's Project Manager will prepare an <br /> agenda for and conduct a bi-weekly status call related to the specific work-in-progress of the <br /> project team. The Project Manager shall record and report via meeting notes the results and <br /> action items required. Bi-Weekly Status Calls can be regularly scheduled. <br /> 2. Monthly Status Reports—Timmons Group's Project Manager will prepare monthly status reports <br /> using the template presented on the following page. Every other(roughly) bi-weekly status report <br /> shall be delivered to the City's core team. Bi-weekly status reports will also be archived online for <br /> additional, on-demand access. Monthly Status Reports are due within the fourth full week of the <br /> month, prior to the bi-weekly status call. <br /> r ,-r- <br /> N'It,_ )i�Nj l i�'_Y i R _.�..tl`_C [<i_I <br /> P,e;oct Name (]rtywotks AMS tntptementannn <br /> PraOC1 Ci ent (Bent Name ST <br /> P,woct Plumber TIMMONS GROUP-TASK ORDER No 01{Tirnmon4s Protect Number <br /> Reoo'i Dole August 23.2019 <br /> Reny:'Ault;;(( Lauren Sullivan <br /> _ ,_, �;DjeCt 817►tUt► <br /> Overall Project Status * Notes None <br /> T.ompaNn; .._ Motes <br /> Budget m =.!..a »* `-,"u.' None <br /> Schedule °; " None <br /> S cpe + Nona <br /> ' y i None <br /> 3. Ad-Hoc Meetings—As is required throughout the duration of the project, additional meetings <br /> may be called by either Project Manager to address personnel, scheduling, technical, or other <br /> project issues. These meetings will typically be held via teleconference. Project team <br /> members will participate in these meetings as necessary. The Timmons Group Project <br /> Manager will document the meetings and distribute a summary to all project team members via <br /> email. <br /> The dates for project calls, meeting and reports will also be maintained on the project calendar, which <br /> will be available online for easy. on-demand access. <br /> M. Business Process Change Management <br /> The failure to adequately train and support new users is often a cause for immediate and permanent <br /> resistance to the adoption of the system. Incorporating a strong training and coaching program is an <br /> 10I Page <br />