Creative Ground LLC 12/7/2020 - Laserfiche WebLink

City of Everett:City Council Retreat Draft Scope of Work, November 2020 The City of Everett's Mayor Cassie Franklin and its 7-member City Council are seeking design and facilitation support for two,end-of-year retreats(work sessions)planned for December 2020 and January 2021. The goals of the retreat are currently in development but will include the introduction of a new Collaborative Leadership (CL) model to support more effective local policy development and implementation. Lisa Fitzhugh, with Creative Ground,offers the following scope of work to meet the City's retreat design and facilitation needs. Project Framework: Over the last five years, due to the leadership of many Councilmembers, the City Council has been transitioning into a stronger legislative body vis-a-vis the Executive. The development of subcommittees for more in-depth policy and operational review is supporting a more empowered Council to function as a stronger partner with the Executive. Even so,the significant budget cuts of the last year, combined with the impacts of COVID-19, have made the need for a more efficient and collaborative leadership model even more pronounced. A suggested goal for the December and January retreats is for the Executive to offer more background on this vision for a new Collaborative Leadership approach and propose an initial outline for how the model might work. The December retreat would begin to lay the groundwork and purpose for the new model and also include time for developing a shared purpose/priorities for the Council as a whole. The January retreat would invite Councilmembers to further shape the attributes of this collaborative vision and weigh the merits of a new structure to support it. Action Steps: We recommend the following elements of work to support the project. • Design a brief survey to assess the merits and challenges to the current leadership model as well as gather ideas for alternatives. (2 hours) • Refine this survey with the Mayor, Council leadership and an Executive staff member ('development team'). (2 hours) • Conduct 1:1 interviews with all Councilmembers and the Mayor using survey tool as well as additional contextual questions. (8 hours) • Collaborate with the 'development team'to create an initial Collaborative Leadership (CL) proposal (4 hours) • Design a retreat agenda for December(current topics include shared purpose/priorities for Council and initial context for CL Proposal). Refine/finalize with the 'development team' (2 hours) • Facilitate December retreat and provide summary documentation (6 hours) • Collaborate with the 'development team'to integrate findings from the December retreat and refine the CL proposal structure and process(2 hours) • Design a retreat agenda for January and refine/finalize with the 'development team' (2 hours) • Facilitate January retreat and provide summary documentation (6 hours) • Integrate feedback from January retreat and finalize CL proposal for first year implementation (4 hours) • Contingency for any additional planning and coordination required (4 hours) grouc