2020/12/16 Council Agenda Packet

Invitation for Bid 02315 Air Tasers and Electronic Incapacitation Devices 1 SUMMARY OirS PORTUNiTY 1.1 Purpose f the IF The purpose of this IFB is to replace contract 02309 a statewide master contract for Air Tasers and Electronic Incapacitation Devices. The Department of Enterprise Services (DES) intends to award one vendor based on responsible responsiveness and lowest price. 1.2 Purchasers The Washington State Patrol (WSP) and Washington State Dept. of Corrections (DOC) are the primary users of this contract. This contract will also be available for authorized parties to the Master Contracts Usage Agreement (MCUA), including institutions of higher education, cities and counties, other political subdivisions or special districts, and nonprofit corporations. Their orders are subject to the same contract terms, conditions and pricing as state agencies. While use of the contract is optional for political subdivisions and nonprofit corporations authorized by the MCUA and ORCPP, these entities' use of the contracts can significantly increase the purchase volume. DES accepts no responsibility for orders or payment by WSPC or ORCPP members. • MCUA members: https://fortress.wa.gov/ga/apps/ContractSearch/MCUAListinq.aspx The contract will also be available for use by the Oregon Cooperative Purchasing Program (ORCPP) based on the contractor's acceptance. • ORCPP members: http://www.oregon.gov/DAS/EGS/ps/ORCPP/orcppMemberList.pdf 1.3 Contract term The initial term of the contract is one year (1) from award of the contract, with the option to extend for additional term(s) or portions thereof. Extensions will be exercised at the sole discretion of DES upon written mutual agreement. The total contract term, including the initial term and all extensions, will not exceed eight years (8) unless circumstances require a special extension DES reserves the right to extend with all or some of the contractors. 1.4 Estimated sales Based on past usage, it is estimated that over the initial one-year term of the contract sales could approximate $600,000 from all users. Purchase potential from other purchasers is unknown. The estimate provided in the price sheet is solely for the purpose of assisting Bidders in preparing their Response. Orders will be placed only on an as needed basis and availability of funds. DES does not represent or guarantee any minimum purchase. 1.5 Delivery requirements General provisions: • Delivery times- Delivery must be made during purchaser's normal work hours, per purchaser's security and access processes, or as otherwise mutually agreed in writing between the purchaser and contractor at the time of order placement. The purchaser may refuse shipment when delivered after normal working hours. • Location and performance: All deliveries are to be made to the applicable delivery location as indicated in the order document. When applicable, the contractor must take all necessary actions to safeguard items during inclement weather. In no case may the contractor initiate Page 4 of 15