2020/12/16 Council Agenda Packet

Invitation for Bid 02315 Air Tasers and Electronic Incapacitation Devices If bidder inquiries result in changes to the IFB, written amendments will be issued and posted on WEBS 2.5 Pricing Bid prices must include all cost components needed for the delivery of the goods and/or services as described in this IFB. Failure to identify all costs in a manner consistent with the instructions in this IFB is sufficient grounds for disqualification. The proposed pricing levels should reflect the market provided by the contract resulting from this IFB Bidders must identify and include all elements of recurring and non -recurring costs in their pricing. Unless otherwise specified, this must include, but is not limited to, all administrative fees, maintenance, manuals, documentation, shipping charges, labor, travel, training, consultation services, wiring and supplies needed for the installation (including cost of all uncrating, disposal of shipping materials), set-up, testing and initial instruction to agency personnel, warranty work and maintenance of the products/services, handling charges such as packing, wrapping, bags, containers, reels; or the processing fees and surcharge fees associated with the use of credit cards. Notwithstanding the foregoing, in the event that market conditions, laws, regulations, or other unforeseen factors dictate, at DES's sole discretion, additional charges may be allowed during the contract term. 2.6 Management fee All master contract executed as a result of this IFB will be subject to a management fee, paid by the contractor to DES. The management fee will be 0.74 percent of contract sales/purchase price for work orders. The purchase price is defined as total invoice price Tess sales tax. The management fee is further described in Appendix A, Master Contract Terms and Conditions. 2.7 Contract sales report The management fee will be based on total contract sales, which must be reported quarterly by the contractor in the Contract Sales Reporting System. DES will provide a login password and a required vendor number. Reports must be submitted electronically within 30 days after the end of the calendar quarter, i.e., no later than April 30, July 31, October 31 and January 31. 2.8 N.Dn-endorsement and publicity In selecting a bidder to supply goods/purchased services specified herein to contract purchasers, neither DES nor the purchasers are endorsing the bidder's goods/services, nor suggesting they are the best or only solution to their needs. 2.9 No costs or charges Costs or charges incurred before a contract is fully executed will be the sole responsibility of the bidder. 2.10 Dealer authorization The bidder, if other than the manufacturer, must provide upon request a current, dated and signed authorization from the manufacturer that the bidder is an authorized distributor, dealer or service representative and is authorized to sell the manufacturer's products. Failure to provide manufacturer's authorization upon request may result in bid rejection. Page 6 of 15