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risk of noncompliance with the regulations, requirements, and the terms and conditions of <br />the Agreement and may increase required monitoring activities. Any request for a waiver <br />or extension of a due date in the Timeline will be treated as a request for Amendment of <br />the Agreement. This request must be submitted to the Department Key Personnel <br />sufficiently in advance of the due date to provide adequate time for Department review <br />and consideration and may be granted or denied within the Department's sole discretion. <br />h. All work under this Agreement must end on or before the Grant Agreement End Date, and <br />the final reimbursement request must be submitted to the Department within 45 days after <br />the Grant Agreement End Date, except as otherwise authorized by either (1) written <br />amendment of this Agreement or (2) written notification from the Department to the <br />Subrecipient to provide additional time for completion of the Subrecipient s project(s). <br />i. No costs for purchases of equipment/supplies will be reimbursed until the related <br />equipment/supplies have been received by the Subrecipient, its contractor or any non- <br />federal entity to which the Subrecipient makes a subaward and is invoiced by the vendor. <br />Failure to submit timely, accurate, and complete reports and reimbursement requests as <br />required by this Agreement (including, but not limited to, those reports in the Timeline) will <br />prohibit the Subrecipient from being reimbursed until such reports and reimbursement <br />requests are submitted and the Department has had reasonable time to conduct its review <br />k. Final reimbursement requests will not be approved for payment until the Subrecipient is <br />current with all reporting requirements contained in this Agreement. <br />I. A written amendment will be required if the Subrecipient expects cumulative transfers to <br />budget categories, as identified in the Budget (Attachment E), to exceed 10% of the Grant <br />Agreement Amount. Any changes to budget category totals not in compliance with this <br />paragraph will not be reimbursed without approval from the Department. <br />m. Subrecipients shall only use federal award funds under this Agreement to supplement <br />existing funds and will not use them to replace (supplant) non-federal funds that have been <br />budgeted for the same purpose. The Subrecipient may be required to demonstrate and <br />document that a reduction in non-federal resources occurred for reasons other than the <br />receipt or expected receipt of federal funds. <br />3. REPORTING <br />a. With each reimbursement request, the Subrecipient shall report how the expenditures, for <br />which reimbursement is sought, relate to the Work Plan (Attachment C) activities in the <br />format provided by the Department <br />b. With the final reimbursement request, the Subrecipient shall submit to the Department Key <br />Personnel a final report describing all completed activities under this Agreement. <br />c. In conjunction with the final report, the Subrecipient shall submit a separate report detailing <br />how the EMPG Training requirements were met for all personnel funded by federal or <br />matching funds under this Agreement. <br />d. The Subrecipient shall comply with the Federal Funding Accountability and Transparency <br />Act (FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended <br />by section 6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and <br />return to the Department an Audit Certification/FFATA Form This form is required to be <br />completed once per calendar year, per Subrecipient, and not per agreement. The <br />Department's Contracts Office will request the Subrecipient submit an updated form at the <br />beginning of each calendar year in which the Subrecipient has an active agreement. <br />e. The Subrecipient shall participate in the State s Stakeholder Preparedness Review (SPR), <br />Threat and Hazard Identification and Risk Assessment (THIRA), core capabilities <br />assessments and data calls. <br />4. EQUIPMENT AND SUPPLY MANAGEMENT <br />a. The Subrecipient and any non-federal entity to which the Subrecipient makes a subaward <br />shall comply with 2 CFR 200.318 — 200.326 when procuring any equipment or supplies <br />DHS-FEMA-EMPG-FY20 Page 4 of 36 City of Everett OEM, E21-161 <br />j• <br />