2020/12/30 Council Agenda Packet

1. The Subrecipient shall use the EMPG funds authorized under this Agreement only to perform tasks as described in the Work Plan of the Subrecipient's application for funding, as approved by the Department and incorporated into this Agreement. 2. Funding may not be used to replace or supplant existing local or tribal government funding of emergency management programs. 3. The Subrecipient shall provide a fifty percent match of non-federal origin. The Federal share applied toward the EMPG budget shall not exceed fifty percent of the total budget as submitted and approved in the application and documented in the Budget (Attachment E). To meet matching requirements, the Subrecipient's cash matching contributions must be considered reasonable, allowable, allocable, and necessary under the grant program and must comply with all Federal requirements and regulations, including, but not limited to, 2 CFR Part 200. An appropriate mechanism must be in place to capture, track, and document matching funds. In the final report, the Subrecipient shall identify how the match was met and documented. 4. If funding is allocated to emergency communications, the Subrecipient must ensure that all projects comply with SAFECOM Guidance on Emergency Communications Grants ensuring the investments are compatible, interoperable, resilient, and support national goals and objectives for improving emergency communications. 5. Subrecipients are encouraged to participate in the State's annual Training and Exercise Planning Workshop (TEFW)/Integrated Preparedness Planning Workshop (IPPW) or may conduct their own local/regional TEPW/IPPW. 6. If funding is allocated to non-DHS FEMA training, the Subrecipient must request prior approval from the Department Key Personnel before attending the training. The Department will coordinate approval with the State Training Point of Contact. Pursuant to DHS/FEMA Grant Programs Directorate Policy FP 207-008-064-1 (https:IIwww.fema.govlmedia- Iibrary/assets/documents/34856), the training must fall within the FEMA mission scope and be included in the Subrecipient's Emergency Operations Plan. This requirement only applies to training courses and does not include attendance at conferences. See DHS/FEMA's Information Bulletin 432, Review and Approval Requirements for Training Courses Funded Through Preparedness Grants https://www.fema.gov/media-library-data/1532096548973- d6869629eef3ce43b92691f4254829dc/Training Course Review and Approval IB Final 7 19 18 508.pdf. Furthermore, additional federal approvals are required for courses that relate to Countering Violent Extremism prior to attendance. 7. All personnel funded in any part through federal award or matching funds under this Agreement shall complete and record proof of completion of: a. NIMS training requirements outlined in the NIMS Training Program located at https://www.fema.gov/pdf/emergency/nims/nims training program.pdf (to include ICS- 100, ICS-200, IS-700, and IS-800 for most personnel) and b. Either (1) the FEMA Professional Development Series IS-120, IS-230, IS-235, IS-240, IS- 241, IS-242, and IS-244, or (2) the National Emergency Management Basic Academy. The Subrecipient will report training course completion by individual personnel along with the final report. C. DHS TERMS AND CONDITIONS As a Subrecipient of 20EMPG funding, the Subrecipient shall comply with all applicable DHS terms and conditions of the 20EMPG Award Letter and its incorporated documents for DHS Grant No. EMS-2020- EP-00002-S01, which are incorporated and made a part of this Agreement as Attachment F. DHS-FEMA-EMPG-FY20 Page 9 of 36 City of Everett OEM, E21-161