2020/12/30 Council Agenda Packet

EVERETT City Council Agenda Kenn Cover Sheet Project title: Professional Services Agreements for On -Call Surveying Services Council Bill # Agenda dates requested: December 30, 2020 Briefing Proposed action Consent Action 12/30/20 Ordinance Public hearing Yes X No Budget amendment: Yes X No PowerPoint presentation: Yes X No Attachments: Proposed Agreements Department(s) involved: Public Works, Legal Contact person: Ryan Sass Phone number: (425) 257-8942 Email: rsass@everettwa.gov Initialed by: 'RLS Department head Adminis Council President Consideration: Professional Services Agreements for On -call Surveying services Project: Multiple projects Partner/Supplier: Multiple Surveying Firms Location: Citywide Preceding action: Previous agreements, approved 1/2/2019 Fund: Multiple funds Fiscal summary statement: The individual agreements are limited to $200,000 over the life of the proposed agreements which expire on December 31, 2022. The funding for each surveying services assignment (task order) is the responsibility of the assigning department and the cost will be a part of each capital project requiring surveying services. Project summary statement: The Public Works Department maintains a roster of pre -qualified, pre -contracted surveying firms to provide on -call surveying services. Past practice necessitated individual departments and project managers to contract for surveying services on a single project basis, which was time consuming. Costs could vary throughout the construction season and occasionally firms were not available. The current roster expires on December 31, 2020 and will need to be updated for the 2021 and 2022 operating years. City Departments needing surveying services will have access to the on -call roster. Funding for each project is the responsibility of the tasking Department and becomes a cost of the capital project requiring the service. The pre -qualified surveying firms selected from the Municipal Research and Services (MRSC) roster are as follows: 1 Alliance Geomatics, LLC, Bush, Roed & Hitchings, Inc., David Evans & Associates, Inc., Harmsen, LLC, Metron & Associates, Inc., Otak, Inc., Pacific Surveying & Engineering, Inc. and Reid Middleton, Inc. Recommendation (exact action requested of Council): Authorize the Mayor to sign the Professional Services Agreements for 2021/2022 On - Call Surveying services.