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Cityworks/Azteca Systems LLC 12/11/2020
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Cityworks/Azteca Systems LLC 12/11/2020
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Last modified
1/6/2021 1:20:33 PM
Creation date
1/6/2021 1:20:07 PM
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Contracts
Contractor's Name
Cityworks/Azteca Systems LLC
Approval Date
12/11/2020
Council Approval Date
12/2/2020
End Date
12/31/2025
Department
Purchasing
Department Project Manager
Theresa Bauccio-Teschlog
Subject / Project Title
Computerized Maint/Asset Mgmt Systems CMAMS
Tracking Number
0002703
Total Compensation
$639,925.00
Contract Type
Agreement
Contract Subtype
Purchase
Retention Period
6 Years Then Destroy
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1.5. Technical support provided pursuant these maintenance provisions shall be performed in a professional <br /> and workmanlike manner. Azteca Systems will use commercially reasonable efforts to provide corrections to a <br /> technical issue-or provide a workaround,but Azteca Systems cannot guarantee that all technical issues can be <br /> fixed or resolved. <br /> 1.6. Authorized Callers. Licensee may designate a limited number of authorized callers per software <br /> product listed in Addendum 1. Licensee may replace Authorized Callers at any time by notifying Azteca <br /> Systems Support services. Authorized callers may be designated in this Addendum#2 or by email.Azteca may <br /> limit the total number of authorized callers as may be reasonably necessary and may request an updated list of <br /> authorized callers. <br /> 1.7. '- Cityworks Online Support and Customer Portal. Azteca has created a self-help support website <br /> center for Authorized Callers to submit technical issues,chat with technical specialists,track technical support <br /> incidents through the`MyCityworks'portal,and view technical articles,updated product documentation,blogs, <br /> • links to forums,and technology announcements. The support and care website can be found at <br /> http://www.mycityworks.com. <br /> 2. PROCEDURES FOR ACCESSING SUPPORT: <br /> 2.1. All problem categories from routine,non-critical and critical that occur during normal business hours <br /> shall procedurally occur as follows: 1)Licensee's system administration staff as first line of support,and then 2) <br /> Azteca Systems staff as the second line of support. Azteca Systems will make all reasonable efforts to <br /> acknowledge all requests for support during normal business hours within 4 hours. <br /> 2.2. Prior to calling Azteca Systems for support services,the Licensee will first attempt to isolate any • <br /> problems that occur within the Licensee's System.The Licensee will try to reduce the problem down to a <br /> specific software or system component. If it is determined that the problem is The Cityworks Software. <br /> component,Licensee will first try and resolve the problem without Azteca Systems' involvement. If Licensee <br /> cannot resolve the problem or isolate the problem,Licensee may contact Azteca Systems via telephone,chat,or <br /> self-service portal. In each case,Cityworks technical support will log the information and provide,an answer to <br /> the question,a resolution to the problem,or submit a verified bug to the development group. Any support <br /> request that is not quickly resolved will be assigned to a technical support representative.Phone calls and chat <br /> requests are accepted during normal business hours as outlined on the Contact Support page of <br /> MyCityworks.com. Voicemails and requests submitted via the self-service portal outside of the posted business <br /> hours will be responded to on a first come,first served basis the next business day. <br /> 2.3. For critical problems that occur outside of Azteca Systems'normal business hours(8 AM to 5 PM, <br /> Mountain Time)and cannot be isolated and resolved by the Licensee,Azteca Systems will provide an after- <br /> hours phone number or pager number that will forward the call to the currently assigned Azteca Systems <br /> support representative.Azteca Systems will make all reasonable efforts to acknowledge and respond to the <br /> request for support for critical problems that occur outside of normal business hours within 4 hours of receipt of <br /> the call from a designated and authorized Licensee representative. Critical problems are defined as problems <br /> that cause several users to be unable to perform their duties. For routine and non-critical problems Licensee <br /> will submit support requests during normal business hours as outline in 2.2 above. <br /> 2.4. After a Technical Support Incident is logged,Azteca Systems will use commercially reasonable efforts <br /> to provide corrections to a technical issue or provide a work around. While it is Azteca's goal to provide an ,. <br /> acceptable solution to technical issues,Azteca cannot guarantee that all technical issues can be fixed or <br /> resolved. <br /> 2.5. Azteca will use all reasonable efforts to utilize remote support-type services. However,in the event <br /> Licensee and Azteca Systems agree it becomes necessary for Azteca Systems to be on-site to provide support <br /> for the Covered Software,the parties by mutual negotiation,shall develop a separate agreement that will govern <br /> the terms and conditions for any on-site work or services. <br /> Standard License&Maintenance Agreement Page 12 of 14 10/16 ed. <br />
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