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az EVERETT <br />City Council Agenda Item Ctver Sheet <br />Project title: Microsoft Enterprise Agreement Renewal for 2021- 2023 <br />Council Bill # interoffice use <br />Agenda dates requested: <br />January 6, 2021 <br />action <br />Briefing <br />Proposed action <br />Consent X <br />Action <br />Ordinance <br />Public hearing <br />Yes <br />X No <br />Budget amendment: <br />Yes X No <br />PowerPoint presentation: <br />Yes X No <br />Attachments: <br />Microsoft EA Renewal 2021- <br />2023 <br />Department(s) involved: <br />Information Technology <br />Contact person: <br />Kevin Walser <br />Phone number: <br />425-257-8663 <br />Email: <br />kwalser@everettwa.gov <br />Initialed by: <br />S# <br />Department head <br />Administr:atio <br />Course 'President <br />Project: Microsoft Enterprise Agreement Renewal for 2021- 2023 <br />Partner/Supplier : SHI International Corp/Microsoft Corporation <br />Location: N/A <br />Preceding action: None <br />Fund: 505/IT Maintenance, Various Department Funds <br />Fiscal summary statement: <br />The Microsoft Enterprise Renewal consists of licenses purchased both through the IT 505 <br />maintenance fund and various department funds. The term is for three years with three annual <br />payments starting in 2021: <br />• Total 2021 Expenditure amount: $551,384.53 <br />o 505/IT Maintenance: $526,672.46 <br />o Various department funds: $ 24,712.07 <br />• Amount budgeted for 2021: $551,384.53 <br />• Total Three -Year Expenditure: $1,662,508.57 <br />• Annual expenditure for 2022, and 2023 is estimated to be $555,562.02 <br />• No budget amendment required <br />Project summary statement: <br />The City's current Enterprise Agreement with Microsoft will expire on December 31, 2020. The <br />new agreement term will begin on January 1' 2020 and expire on December 31, 2023. The <br />Enterprise Agreement provides a straightforward method for ensuring that all City users and <br />computer equipment comply with Microsoft licensing requirements. <br />The Microsoft Enterprise Agreement covers software licensing for most of the Microsoft <br />technology used by the City including Windows 10, Windows Server, Office 365, Visio, SharePoint <br />Online, Project Online, PowerBl, client computer management, mobile device management, SQL <br />Server, Exchange Online, and Advanced Threat Projection for Office 365 and Windows 10. <br />The City has an interlocal agreement with Sourcewell that allows for purchases from its <br />competitively awarded contracts in lieu of soliciting bids. <br />Recommendation (exact action requested of Council): <br />Award and authorize approximately $551,384.53 for year 2021 and $555,562.02 for years 2022 <br />and 2023 to be spent with SHI International Corp from Sourcewell contract#081419-SHI/COE <br />412020-066 for Microsoft software licensing. <br />