Snohomish County Legal Services 1/8/2021

3. Client Data: The Subrecipientshall maintain client data demonstrating client eligibility for services provided. Such data shall include, butnotbe limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to City monitors or its designees for review upon request. 4. Disclosure: The Subrecipientunderstandsthatclientinformation collected u nderth is Agreement is private and the use or disclosure of such information,when not directly connected with the administration of the City's or Subrecipient's responsibilities with respect to services provided underthis Agreement, is prohibited unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian,or unless required by law. 5. Property Records: The Subrecipient shall maintain real property inventory records which clearly identify properties purchased, improved or sold. Properties retained shall continue to meet eligibility criteria and shall conform with the "changes in use" restrictions specified in 24 CFR Parts 570.503(b)(8), as applicable. 6. Close-Outs: The Subrecipient's obligation to the City shall notend until all close-out requirements are completed, notwithstanding any expiration or termination of this Agreement. Activities during this close-out period shall include, but are not limited to: making final payments,disposing of program assets (including the return of all unused materials,equipment, unspent cash advances, program income balances,and accounts receivable to the City), and determining the custodianship of records. Not withstanding the foregoing,the terms of this Agreement shall remain in effect during any period that the Subrecipient has control over CDBGfunds, including program income. In the event that this Agreement is terminated in whole or part for any reason, the following provisions shall apply: a. Upon written request by the Subrecipient,the City shall make or arrange for payment to the Subrecipientof allowable reimbursable costs not covered by previous payments. b. The Subrecipientshall submitwithin thirty(30) days after the date of expiration of th is Agreement all financial, performance and other reports required by this Agreement, and in addition,will cooperate in a program audit by the City of Everett or its designee. c. In the event a financial audit has not been performed prior to close-out of this Agreement, the City retains the right to withhold a just and reasonable sum from the final paymentto the Su brecipient after fully considering the recommendation on disallowed costs resulting from the final audit.