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SECTION 1 - INSTRUCTIONS <br />1.1 BID SUBMITTAL <br />The City Purchasing Office must receive the Supplier's bid, in its entirety by 2:00 p.m. Pacific <br />Time. Bids arriving after the deadline will be returned unopened to their senders. <br />All bids must be submitted on the forms provided in this document. To receive consideration for <br />award, the bid shall be completed and signed by an authorized representative of the Supplier. <br />Only firm bids will be accepted, and the City reserves the right to reject any or all bids or waive <br />any irregularities and informalities in the bids submitted and accepted by the City. No Supplier <br />may withdraw their bid after the hour set for the opening unless the award is delayed for a <br />period exceeding ninety (90) days. The City further reserves the right to make awards to the <br />lowest and most responsive Bidder as deemed in the best interests of the City. <br />1.2 BID OPENING <br />At the appointed time, all bids will be opened and read aloud publicly via live stream only. The link to <br />watch the bid opening will be accessible from https://www.everettwa.gov/purchasing. If you have <br />any questions about logging into the live streaming bid opening, call (425) 257-8904 <br />1.3 OFFER PERIOD <br />All bids submitted shall remain open for ninety (90) days from the receipt date. The City of <br />Everett reserves the right to extend this period. <br />1.4 REQUEST FOR DUE DATE EXTENSION <br />Suppliers may request an extension of the Bid Due Date. Supplier shall supply any justification <br />and additional information that will facilitate an evaluation and decision by the City of Everett. <br />Any approved extension will be issued in an addendum. <br />1.5 WITHDRAWAL OF BIDS <br />Suppliers may withdraw a bid which has been submitted at any time up to the due date and <br />time. To accomplish this, a written request signed by an authorized representative of the <br />Supplier must be submitted to the procurement professional named on the Invitation to Bid <br />cover sheet. <br />1.6 PROCEDURE WHEN ONLY ONE BID IS RECEIVED <br />If the City of Everett receives a single responsive, responsible bid, the City shall have the right to <br />conduct a price or cost analysis on such bid. The Supplier shall promptly provide all cost or <br />pricing data, documentation and explanation requested by the City to assist in such analysis. By <br />conducting such analysis, the City shall not be obligated to accept the single bid; the City <br />reserves the right to reject such bid or any portion thereof. <br />1.7 MULTIPLE BIDS <br />Suppliers interested in submitting more than one bid may do so, so long as each bid stands <br />alone and independently complies with the instructions, conditions and specifications of this <br />Invitation to Bid. <br />1.8 EVALUATION AND AWARD <br />The City of Everett will award the Bid to the responsive and responsible Supplier(s) with the <br />lowest offer that best meets the needs of the City or reject any and all Bids. <br />3 <br />