2021/03/03 Council Agenda Packet

E V E R E T T City Council Agenda Item Cover Sheet Amendment No. 2 to Professional Services Agreement with Brown and Caldwell, Inc., for 2020 Water Project title: Filter Plant Facilities Plan Council Bill # Agenda dates requested: 3/3/2021 Briefing Proposed action Consent X Action Ordinance Public hearing Yes X No Budget amendment: Yes X No PowerPoint presentation: Yes X No Attachments: Amendment No. 2 Department(s) involved: Public Works Contact person: Zach Brown Phone number: 425-257-8872 Email: zbrown@everettwa.gov Initialed by: Z LS Department head Administration Council President Consideration: Amendment No. 2 to PSA with Brown and Caldwell, Inc. Project: Partner/Supplier: Brown and Caldwell, Inc. Location: Water Filter Plant Preceding action: PSA, Amendment No. 1 Fund: Fund 401- Utilities 2020 Water Filter Plant Facilities Plan Fiscal summary statement: The City of Everett has an existing Professional Services Agreement with Brown and Caldwell, Inc. with a total compensation amount of $517,053.00. This amendment seeks to provide $209,683.00 in additional funds for a revised total compensation amount not to exceed $726,736.00. Project funding is provided by Fund 401— Utilities. Project summary statement: Public Works seeks to amend a Professional Services Agreement with Brown and Caldwell, Inc. for the 2020 Water Filter Plant Facilities Plan. The original PSA was signed 8/27/19 and included a suite of assessment, analysis, report preparation, and capital improvement program development tasks. Amendment No. 1, signed 4/2/20, revised the scope to provide additional specialty valve condition and criticality assessment services to aid in identification of valve and actuator deficiencies and assist in capital project planning and prioritization. This amendment will revise the scope to include additional water treatment systems evaluations and alternatives analysis, additional hydraulic capacity analysis, and technical assistance related to programmatic requirements. This amendment will also extend the agreement completion date to December 31, 2022 and provide additional funds ($209,683.00) to support the additional tasks. Recommendation (exact action requested of Council): Authorize the Mayor to sign Amendment No. 2 to the Professional Services Agreement with Brown and Caldwell, Inc., to prepare the 2020 Water Filter Plant Facilities Plan to revise the project scope, extend the contract completion date and increase the compensation by $209,683.00 for a total amount not to exceed $726,736.00.