2021/02/24 Council Agenda Packet

2.4 Any item that obligates a member to incur direct cost or a formal public position on a topic will require a formal vote. 3. Forum Officers and Committees 3.1 The Alliance Chair, Vice -Chair, and secretary shall be elected by simple majority of the Alliance membership every two years. The first regular meeting of the Alliance Originating Members shall be the day of , 2021 whereupon the Originating Members shall nominate and select the Alliance Chair and Vice Chair. The Board shall at its first meeting establish a regular meeting schedule and shall meet at least annually. 3.2 The number of committees will be established through the budget process. 3.3 Committee Chairs will be appointed by the Alliance Chair and confirmed by the Alliance membership. 3.4 Any Board Member may participate in a Board Meeting in person, if in -person meetings are allowed, or electronically through a remote or virtual meeting format. 4. Representation/Interim Decisions The Alliance Board will not participate in public discussions and will not adopt formal positions on any issues. The board will restrict its activities to the funding of investigative efforts to further the restoration and protection of Puget Sound. 5. Meeting Protocol 5.1 All meetings of the Alliance and its Committees will follow a consensus approach with Roberts Rules of Order guiding the meeting (and limiting debate, if necessary). Formal voting will be used only when required to take action. The Chair shall be the presiding officer, and the Vice -Chair in the absence of the Chair. The Secretary shall be responsible for taking action minutes of the Board meetings, maintaining records of the Board, and coordinating the meetings of the Board. All meetings of the Board shall be subject to the Open Public Meetings Act (RCW Ch. 42.30). Notice of the regular and special meetings of the Board shall be provided as required by the Open Public Meetings Act. 5.2 Time is valuable and, therefore, all members will respect the time limits for all agenda items set by the Alliance or Meeting Chair. The Chair is responsible for limiting debate and should direct alternative assignments to resolve issues between a sub -set of members if the issue is not important to a majority of the Alliance members attending. 5.3 A meeting start and finish time will be set by the Chair and followed unless a majority of the members attending agree to a modified schedule. The Chairs will establish the meeting time and location. (End of Attachment A) Puget Sound Clean Water Alliance Funding Agreement, February 2021 Page 8 of 13