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applies to this project or for any state prevailing wage payment that may be <br /> required by law. City is advised to consult the Washington Department of Labor <br /> and Industries and/or private counsel to determine whether prevailing wages <br /> must be paid. City will comply with applicable prevailing wage rules set forth in <br /> chapter 39.12 RCW, including the filing of the "Statement of Intent to Pay <br /> Prevailing Wages" and "Affidavit of Wages Paid" as required by RCW <br /> 39.12.040, if required under Chapter 39.12 RCW. City shall maintain records <br /> sufficient to evidence compliance with Chapter 39.12 RCW, if applicable, and <br /> shall make such records available for the County's review upon request. <br /> VIII. Records <br /> A. Records to Be Maintained <br /> Supplemental to the Maintenance of Records provisions in the Basic Terms <br /> and Conditions, the Contractor shall maintain books, records, documents, data <br /> and other evidence relating to this contract and performance of the services <br /> funded under this Contract and as further described in the Approved Statement <br /> of Work (Exhibit B), and shall furnish such records to the County, Commerce, <br /> the Office of the State Auditor, and federal and state officials so authorized by <br /> law, regulation or agreement. The City shall maintain records, including, but <br /> not limited to: <br /> 1. Records providing a full description of each activity undertaken; <br /> 2. Records required to determine the eligibility of activities, including <br /> participant data demonstrating eligibility for assistance provided under this <br /> Contract and as further described in the Approved Statement of Work <br /> (Exhibit B); and in the event that an individual or family is deemed ineligible, <br /> records documenting the reason for that determination; <br /> 3. Records of the services and assistance provided to each participant, <br /> including, where applicable, compliance with the grievance procedure and <br /> termination/denial of assistance requirements; <br /> 4. Records of use of the Coordinated Entry system; <br /> 5. Records of compliance with shelter health and safety and housing lead- <br /> based-paint requirements; <br /> 6. Records used for data collection for reports and the Snohomish County <br /> HMIS (or a comparable database); <br /> 7. Records of compliance with the nondiscrimination requirements; and <br /> 8. Financial Records, including supporting documentation of all accounting <br /> Exhibit A <br /> HCS-21-29-2101-198 <br /> City of Everett <br /> Page 8 of 13 <br />