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costs and so shall be made upon the occurrence of both of the following, in <br /> • addition to any other conditions contained herein or in the special conditions: <br /> 1. Receipt by the City of a written reimbursement request supported by <br /> copies of vouchers, invoices, salary and wage summaries, and other <br /> acceptable or other acceptable documentation; and <br /> 2. Determination by the City that the expenditures or obligations for which <br /> reimbursement is sought constitute allowable costs under Federal law and <br /> come within the Project Budget. <br /> B. No payment shall be made for any service rendered by the Subrecipient <br /> except for services within the scope of a category set forth in the budget in <br /> Exhibit "C" of this Agreement, and all funds received must be used for service <br /> as identified in Exhibit"A" of this Agreement. <br /> C. <br /> 1. The Subrecipient shall submit to the City a written request for approval of <br /> budget revision when a proposed revision would result in an increase or <br /> decrease of twenty percent (20%) or more in an approved budget subject <br /> category. Written budget revision approval must be received by the <br /> Subrecipient prior to the Subrecipient incurring any expenditures against <br /> the revised budget sub-object categories. <br /> 2. When the revision of the Subrecipient budget does not exceed twenty <br /> percent (20%) of an approved budget sub-object category, the <br /> Subrecipient must submit a revised budget to the City prior to the submittal <br /> of claims against the budget. <br /> VIII. Billing Procedures <br /> A. The Subrecipient shall submit no fewer than quarterly written claims for <br /> reimbursement of services performed under this Agreement in the manner <br /> prescribed in Section VII above, and as prescribed by the City. <br /> B. Claims for reimbursement by the Subrecipient shall be submitted to the City by <br /> the 10th day of each month or quarter following the month or quarter during <br /> which the services were provided. All claims will be submitted to: Kembra <br /> Landry, Department of Planning and Community Development, 2930 <br /> Wetmore Ave., Suite 8A, Everett, WA 98201, unless otherwise directed by <br /> the City. Claims must be in the format acceptable to the City of Everett. <br /> Exhibit "D" shall be used for all reimbursement requests under this <br /> agreement. <br />