2021/03/24 Council Agenda Packet

E E V E R E T T City Council Agenda Item Cover Sheet Project title: Award and Authorize Purchase of Nine Battery Electric Fixed Route Transit Buses and charging equipment from Gillig LLC using the Commonwealth of Virginia contract #2712/ EVT #2020-090 Council Bill # interoffice use Agenda dates requested: March 24, 2021 Briefing Proposed action Consent Action X Ordinance Public hearing Yes X No Budget amendment: Yes X No PowerPoint presentation: Yes X No Attachments: Quotes Department(s) involved: Procurement & Transit Contact person: Theresa Bauccio-Teschlog Phone number: (425) 257-8901 Email: tbauccio@everettwa.gov Initialed by: Department head Administration Council President Project: Purchase of Nine Battery Electric Fixed Route Transit Buses and charging equipment Partner/Supplier: Gillig LLC Location: relevant Preceding action: 'revious council /committee Fiscal sum mar tdi nt: Transportation Services received a Federal Transit Administration grant in the amount of $8,500,000 and a Department of Ecology grant with matching funds in the amount of $1,326,950 to purchase nine fully electric buses, three chargers, and the infrastructure to support six transmitters to be located at the Everett Transit Operations base. These two grants fund the entire purchase with no match required from the City. The initial purchase expense is funded through Fund 425 and will subsequently be reimbursed from the grants. The price of the buses and chargers are exempt from sales tax. The final price of the nine buses, three chargers, and six charging pads is $9,280.212. Minor modifications may be made during the manufacturing of the buses. There are limited bus options available through the Virginia contract; therefore, the authorization to purchase the buses is time -sensitive. Project summary statement: Everett Transit needs nine fully electric fixed -route transit buses, which include six 40' and three 35' buses. These buses are replacement vehicles. The new zero -emission buses will replace nine fixed -route transit diesel buses and will reduce the diesel engine emissions emitted into the atmosphere by Transit services. The buses and charging equipment will be sales tax exempt per WA RCW 82.04.4496 and RCW 82.12.020. The buses and charging equipment will be purchased through a Commonwealth of Virginia contract #2712/ EVT #2020-090, which allows for purchases from competitively awarded contracts in lieu of soliciting bids on our own. Recommendation (exact action requested of Council): Award and authorize purchase of nine battery electric fixed route transit buses and charging equipment from Gillig LLC using the Commonwealth of Virginia contract #2712/ EVT #2020-090 for a total of $9,280,212.