2021/04/14 Council Agenda Packet

`EVERETT City Council Agenda Item Cover Sheet Project title: Authorize Release of Invitation for Bid #2021-039 Maintenance, Repair, and Operating Materials (MRO) Council Bill # Agenda dates requested: April 14, 2021 Briefing Proposed action Consent X Action Ordinance Public hearing Yes x No Budget amendment: Yes x No PowerPoint presentation: Yes x No Attachments: IFB 2021-039 Department(s) involved: Procurement & Public Works Contact person: Theresa Bauccio-Teschlog Phone number: (425) 257-8901 Email: tbauccio@everettwa.gov Initialed by: Department head Administration Council President Project: Invitation for Bid #2021-039 Maintenance, Repair, and Operating (MRO) Materials Partner/Supplier: Location: Preceding action: Fund: 401 Fiscal summary statement: Anticipated cost is approximately $600,000 annually. Project summary statement: The Public Works Department uses maintenance, repair, and operating (MRO) materials to support various programs, such as water, sewer, and technical services. This solicitation includes a variety of materials that are purchased and inventoried by Public Works. Materials are received, inventoried, and then charged to projects as needed for improved project cost tracking. The intent is to award to multiple suppliers based on lowest cost per item. If an emergent need arises and the lowest cost supplier is unable to provide the required materials, then staff will proceed to the next lowest supplier to meet project demand. This award approach will provide improved efficiency in obtaining needed maintenance, repair and operating materials. Recommendation (exact action requested of Council): Authorize release of Invitation for Bid #2021-039 for Maintenance, Repair, and Operating Materials for one year, with two additional one-year extension options for approximately $600,000 annually.