2021/04/14 Council Agenda Packet

SECTION 1 - INSTRUCTIONS 1.1 BID SUBMITTAL The Procurement office must receive the Supplier's bid, in its entirety by 2:00 p.m. Pacific Time. Bids arriving after the deadline will be returned unopened to their senders. All bids must be submitted on the forms provided in this document. To receive consideration for award, the bid shall be completed and signed by an authorized representative of the supplier. Only firm bids will be accepted and the City reserves the right to reject any or all bids or waive any irregularities and informalities in the bids submitted and accepted by the City. No supplier may withdraw their bid after the hour set for the opening unless the award is delayed for a period exceeding ninety (90) days. The City further reserves the right to make awards to the lowest and most responsive Bidder as deemed in the best interests of the City. 1.2 BID OPENING At the appointed time, all bids will be opened and read aloud publicly via live stream only. The link to watch the bid opening will be accessible from https://www.everettwa.gov/purchasing. If you have any questions about logging into the live stream quote opening, call 425-257-8904. 1.3 OFFER PERIOD All bids submitted shall remain open for ninety (90) days from the receipt date. The City of Everett reserves the right to extend this period. 1.4 REQUEST FOR DUE DATE EXTENSION Suppliers may request an extension of the Bid Due Date. Supplier shall supply any justification and additional information that will facilitate an evaluation and decision by the City of Everett. Any approved extension will be issued in an addendum. 1.5 WITHDRAWAL OF BIDS Suppliers may withdraw a bid which has been submitted at any time up to the due date and time. To accomplish this, a written request signed by an authorized representative of the supplier must be submitted to the Procurement Professional named on the Invitation to Bid cover sheet. 1.6 PROCEDURE WHEN ONLY ONE BID IS RECEIVED If the City of Everett receives a single responsive, responsible bid, the City shall have the right to conduct a price or cost analysis on such bid. The supplier shall promptly provide all cost or pricing data, documentation and explanation requested by the City to assist in such analysis. By conducting such analysis, the City shall not be obligated to accept the single bid; the City reserves the right to reject such bid or any portion thereof. 1.7 MULTIPLE BIDS Suppliers interested in submitting more than one bid may do so, so long as each bid stands alone and independently complies with the instructions, conditions and specifications of this Invitation to Bid. 4