2021/04/14 Council Agenda Packet

The City of Everett will evaluate this information to determine if revising the price is considered fair and reasonable to the satisfaction of the City. Requests for any such change must be made in writing to the Procurement Division. A written contract amendment will be issued by the City which will institute the price adjustment, provide the new prices and establish the effective date for the new prices. No payment for additional parts not stipulated in the IFB shall be paid without prior approval by the Procurement Division. It is the Supplier's responsibility to keep all pricing up to date and on file with the City of Everett. Items may be re -awarded on a line by line basis if the requested price increase changes the cost of the items higher than the next offered price. The Supplier shall give the City of Everett Procurement Division thirty (30) calendar days written notice prior to the effective date of the price increase. The City may cancel by individual line item or contract if the price increase request is not approved. All price reductions at the manufacturer's or distributor's level shall be reflected in a reduction of the contract price(s) to the City of Everett retroactive to the effective date of the price reductions. 2.11 MULTIPLE AWARD The City of Everett may enter into contracts with multiple suppliers and award to the lowest, most responsive bidders on an item by item basis. Any bid that is submitted on and "All or Nothing" basis should be marked as such. 2.12 ALTERNATIVE METHOD OF PAYMENT - PROCUREMENT CARDS The City of Everett utilizes Visa branded Procurement Cards as an alternative method of payment. Any additional costs of accepting the City's procurement card will be factored into the total cost of your quote. Award will be made to the responsive and responsible Supplier with the lowest total cost including any fees associated with accepting the City's procurement card. 2.13 PAYMENT Within 30 days after delivery, acceptance of items ordered and a properly prepared invoice but not more often than once per month the City of Everett will pay the Supplier according to the rate(s) stated on the price sheet. Supplier shall include appropriate taxes on all invoices provided to the City of Everett. No down payment or advance payment of any kind will be made. Washington State law requires proof that the materials have been furnished, the services rendered, or the labor performed as described before payment may be made. All invoices must list the PO number and are to be submitted to the following address: City of Everett - Accounts Payable PO Box 12130 Everett, WA 98206 accountspayable@everettwa.gov 12