Ordinance 3781-20 - Laserfiche WebLink

STANDARD PROCUREMENT POLICY& FEDERAL EMERGENCY CONTRACTING established by the Department of Labor and Industries, for each trade and occupation employed in the performance of public work. They are established separately for each county and are reflective of local wage conditions. [Chapter 39.12 RCW] Federal prevailing wages are established under the Davis-Bacon Act. Price Analysis: the process of examining and evaluating a prospective price without evaluating the separate cost elements and profit of the supplier include in that price.The end result of price analysis is to ensure fair and reasonable pricing of a product or service. Procurement Professional: Procurement Division staff with specialized training and experience in governmental procurement. Public Work: Defined in RCW 39.04.010 and generally includes all work, construction, alteration, repair, or improvement other than ordinary maintenance, executed at the cost of the City, or which is by law a lien or charge on any property therein. Purchase Order: a purchaser's written document to a supplier formalizing all the terms and conditions of a proposed transaction, such as a description of the requested items, cost of items being purchased, delivery schedule, terms of payment, and transportation. Quote: an informal purchasing process in which pricing information is solicited from several sources. Recipient: means a non-Federal entity that receives a Federal award directly from a Federal awarding agency to carry out an activity under a Federal program. [2 C.F.R. § 200.86] Repair: a rebuild or remanufacture process for which the extent and cost cannot be determined until the item is disassembled and evaluated. A repair must contain both labor and parts. Request for Proposal (RFP): the document used to solicit proposals from potential providers for goods and services. Price is usually not a primary evaluation factor. It provides for the negotiation of all terms, including price, prior to contract award, and may include a provision for the negotiation of best and final offers. Request for Qualifications: a purchasing method, which is issued to obtain statements of qualifications, usually from Architects and Engineering firms as defined by RCW 39.80,to determine the most qualified. Request for Quotation: a purchasing method generally used for small orders under a certain dollar threshold. Responsible: A business entity or individual who has the integrity and reliability as well as the financial and technical capacity to perform the requirements of the solicitation and subsequent contract. With regard to a public works contract, a bidder is determined to be responsible as provided in RCW 39.04.350. Regarding projects funded by the Federal Transit Administration, prior to contract award, responsibility will be determined using the "Responsibility Determination Checklist." Responsive: A bid or proposal that fully conforms in all material respects to the Invitation for Bids (IFB)/Request for Proposals (RFP) and all of its requirements, including all form and substance. Services-Personal and Professional: Requires expertise provided by a consultant to accomplish a specific study, project, task or other work including but not limited to meeting facilitation, public Page 10 of 57