Ordinance 3781-20 - Laserfiche WebLink

STANDARD PROCUREMENT POLICY& FEDERAL EMERGENCY CONTRACTING c) The non-Federal entity is exempt from the pre-procurement review in paragraph (b) of this section if the Federal awarding agency or pass-through entity determines that its procurement systems comply with the standards of this part. 1) The non-Federal entity may request that its procurement system be reviewed by the Federal awarding agency or pass-through entity to determine whether its system meets these standards in order for its system to be certified. Generally,these reviews must occur where there is continuous high-dollar funding, and third-party contracts are awarded on a regular basis; 2) The non-Federal entity may self-certify its procurement system. Such self-certification must not limit the Federal awarding agency's right to survey the system. Under a self- certification procedure, the Federal awarding agency may rely on written assurances from the non-Federal entity that it is complying with these standards. The non-Federal entity must cite specific policies, procedures, regulations, or standards as being in compliance with these requirements and have its system available for review. 5.3 ARCHITECTURE AND ENGINEERING The federal requirements for Architecture and Engineering (A&E) are more detailed than the Revised Code of Washington (RCW) requirements.The federal process must be followed if federal funding is used to pay all or a portion of A&E services. 1) Requests for proposals must be publicized and identify all evaluation factors and their relative importance. Any response to publicized requests for proposals must be considered to the maximum extent practical; 2) Proposals must be solicited from an adequate number of qualified sources; 3) The non-Federal entity must have a written method for conducting technical evaluations of the proposals received and for selecting recipients; 4) Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered; and 5) The non-Federal entity may use competitive proposal procedures for qualifications-based procurement of architectural and engineering (A&E) professional services whereby competitors' qualifications are evaluated and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A&E professional services. It cannot be used to purchase other types of services though A&E firms are a potential source to perform the proposed effort. 5.4 ADDITIONAL COST CONTROL PROCEDURES A. Value Engineering. The City may consider opportunities to use value engineering in contracts for permanent restorative work projects that are of sufficient size to offer reasonable opportunities for cost reduction. Value engineering is a systematic and creative analysis of each contract item or task to ensure that its essential function is provided at the overall lowest cost. Page 22 of 57