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STANDARD PROCUREMENT POLICY & FEDERAL EMERGENCY CONTRACTING <br /> When a single or annual proposed sole source purchase exceeds the Council authorization limit, <br /> the Purchasing Manager must seek the City Council's approval, by resolution, that there is only <br /> one source. The resolution will recite the factual basis for the exception from competitive <br /> procurement. <br /> 9.5 SPECIAL MARKET CONDITIONS <br /> Per RCW 39.04.280(1)(b). <br /> 9.6 EMERGENCIES <br /> 9.6.1 GENERAL <br /> Emergency procurements are governed by RCW 39.04.280. <br /> Competitive bidding is not required when an emergency exists; however, in making emergency <br /> purchases, an effort will be made to include the level of competition that is practical under the <br /> circumstances. <br /> An "emergency" means unforeseen circumstances beyond the control of the municipality that <br /> either: <br /> A. Presents a real, immediate threat to the proper performance of essential functions; or <br /> B. Will likely result in material loss or damage to property, bodily injury, or loss of life if <br /> immediate action is not taken. <br /> 9.6.2 DECLARATION OF EMERGENCY BY CITY COUNCIL <br /> A. If an emergency exists, and time permits, a resolution will be sought from Council that will: <br /> (a) contain a written finding of the existence of the emergency, (b) declare an emergency <br /> situation exists; (c) waive competitive requirements; and (d) authorize the award, on behalf <br /> of the City, of all contracts necessary to address the emergency situation, including but not <br /> limited to, public works contracts and architectural and engineering services. <br /> B. Unless otherwise provided by the emergency resolution adopted by City Council, the City <br /> staff will provide to City Council written reports of contracts awarded and purchases made <br /> under the emergency resolution. <br /> 9.6.3 DECLARATION OF EMERGENCY BY MAYOR <br /> A. If an emergency exists and time does not permit seeking a City Council resolution under <br /> 9.6.2 above,the Mayor may declare an emergency situation to exist, waive competitive <br /> requirements, and award contracts on behalf of the City to address the emergency <br /> situation. Employees are encouraged to use the Emergency Justification Form to request <br /> the Mayor's declaration. <br /> B. If a contract is awarded by the Mayor without competitive bidding due to an emergency, a <br /> written finding of the existence of an emergency must be made by the Mayor, and that <br /> finding must be posted on the City's website and reported to City Council no later than two <br /> weeks following the award of the contract. <br /> Page 42 of 57 <br />