Laserfiche WebLink
STANDARD PROCUREMENT POLICY& FEDERAL EMERGENCY CONTRACTING <br /> purposes of accommodating the needs of parties who did not participate in the initial <br /> solicitation, but who later choose to participate in the benefits of the contract. FEMA has <br /> advised applicants for disaster assistance grants exercise caution in utilizing contracts <br /> through cooperative purchasing programs for FEMA-eligible work. FEMA will closely <br /> scrutinize the use of such contracts in applications for funding. Accordingly, the City should <br /> be guided by the following policies with respect to cooperative purchasing as it relates to <br /> the procurement of contracts under this Part: <br /> i. Micro-Purchases: while following the procedures above,the City may use a cooperative <br /> purchasing program to procure goods or services without further competition among <br /> supplier not participating in the program (currently under$10,000). <br /> ii. Small Purchases: while following the procedures outlined above,the City may obtain <br /> price or rate quotations solely from suppliers participating in a cooperative purchasing <br /> program (currently under$250,000). <br /> iii. Sealed Bids and Competitive Proposals: for procurements greater than $250,000, the <br /> City must seek approval from City Council prior to utilizing a contract under a <br /> cooperative purchasing program. <br /> iv. Noncompetitive Procurements: The City may choose any supplier, regardless of that <br /> supplier's participation in a cooperative purchasing program, as long as there is a proper <br /> justification for sole sourcing, as outlined above. <br /> v. Price Adjustment Monitoring: The assigned Contract Manager will monitor the pricing <br /> for any pre-event contract(s) and will solicit updated pricing proposals when market <br /> conditions, cost analysis, or other factors indicate that such solicitation might be in the <br /> best interest of the City. <br /> SECTION 15 - GENERAL POLICY REVISIONS <br /> The Mayor or the Mayor's Chief Administrative Assistant may approve revisions, additions, or deletions <br /> to these policies. <br /> SECTION 16 - RELATED POLICIES, ORDINANCES, RESOLUTIONS AND OPERATING <br /> PROCEDURES <br /> Electronic Signatures on Contracts Policy/Procedure <br /> Excluded Parties Procedure <br /> Grant Administration Policy/Procedure <br /> Job Order Contract Process Manual <br /> Ordinance 2761-04-An Ordinance Repealing Ordinance 977-83 and Establishing Change Order <br /> Authority in Public Works Projects <br /> Procurement Card (PCard) Program Operating Procedure <br /> Project Manager Handbook Standard Operating Procedures <br /> Page 55 of 57 <br />