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E V E R E T T City Council Agenda Item Cover Sheet <br /> Project title: Microsoft Enterprise Agreement Renewal for 2021 - 2023 <br /> Council Bill# Project: Microsoft Enterprise Agreement Renewal for 2021 - 2023 <br /> Partner/Supplier : SHI International Corp/Microsoft Corporation <br /> Agenda dates requested: Location: N/A <br /> January 6, 2021 Preceding action: None <br /> Fund: 505/IT Maintenance,Various Department Funds <br /> Briefing <br /> Proposed action <br /> Consent X <br /> Action Fiscal summary statement: <br /> Ordinance The Microsoft Enterprise Renewal consists of licenses purchased both through the IT 505 <br /> Public hearing maintenance fund and various department funds.The term is for three years with three annual <br /> Yes X No payments starting in 2021: <br /> • Total 2021 Expenditure amount:$551,384.53 <br /> Budget amendment: o 505/IT Maintenance:$526,672.46 <br /> Yes X No o Various department funds: $ 24,712.07 <br /> • Amount budgeted for 2021:$551,384.53 <br /> PowerPoint presentation: <br /> • Total Three-Year Expenditure: $1,662,508.57 <br /> Yes X No . Annual expenditure for 2022, and 2023 is estimated to be$555,562.02 <br /> Attachments: • No budget amendment required <br /> Microsoft EA Renewal 2021- <br /> 2023 Project summary statement: <br /> The City's current Enterprise Agreement with Microsoft will expire on December 31, 2020.The <br /> Department(s)involved: new agreement term will begin on January 1 2020 and expire on December 31,2023.The <br /> Information Technology Enterprise Agreement provides a straightforward method for ensuring that all City users and <br /> Contact person: computer equipment comply with Microsoft licensing requirements. <br /> Kevin Walser The Microsoft Enterprise Agreement covers software licensing for most of the Microsoft <br /> technology used by the City including Windows 10, Windows Server,Office 365,Visio,SharePoint <br /> Phone number: Online, Project Online, PowerBl,client computer management, mobile device management,SQL <br /> 425-257-8663 Server, Exchange Online, and Advanced Threat Projection for Office 365 and Windows 10. <br /> Email: The City has an interlocal agreement with Sourcewell that allows for purchases from its <br /> kwalser@everettwa.gov competitively awarded contracts in lieu of soliciting bids. <br /> Recommendation (exact action requested of Council): <br /> Award and authorize approximately$551,384.53 for year 2021 and $555,562.02 for years 2022 <br /> Initialed by: <br /> and 2023 to be spent with SHI International Corp from Sourcewell contract#081419-SHI/COE <br /> #2020-066 for Microsoft software licensing. <br /> Department head <br /> Administration <br /> CoLG I1 resident <br />